Executive Assistant

Advertising Specialty Institute • Trevose, PA

15h • $60,000 - $72,000 • Hybrid

About The Position

ASI is the largest global provider of technology B2B services for the $26.1 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients’ success every step of the way.
ASI currently has a hybrid work model. This position requires in person attendance at our office in Trevose, PA, a minimum of 3 days per week, and up to 5 days per week as requested.
In this role, you will support ASI’s SVP, Senior Counsel in all aspects of daily tasks, while maintaining complete confidentiality with all company and employee information.
We are looking for someone who is highly attentive to detail and exhibits great organizational and interpersonal skills.
The salary range for this position is $60,000 - $72,000/yr.

Requirements

• Bachelor’s degree preferred or equivalent work experience.
• 3-5 years of experience working as an Administrative Assistant required.
• Experience working as a legal assistant preferred.
• Previous work experience with calendar management required.
• Experience proofing and writing correspondence required.
• Previous work experience organizing travel logistics preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to type 35 wpm accurately.

Responsibilities

• Reading, drafting documents, responding, researching, and routing both electronic and telecommunication correspondence.
• Determining the flow of routing correspondence on Counsel’s behalf to proper department and personnel.
• Accurately maintaining Counsel’s to-do list.
• Maintaining professional and technical knowledge by reviewing ASI publications, and being knowledgeable of company policies, procedures, and related manuals.
• Producing information by capturing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics while being highly attentive to detail.
• Preparing documents with a high level of accuracy and strong attention to detail is required.
• Coordinating insurance policies.
• Planning and scheduling meetings, conferences, teleconferences, travel, and tradeshows via the internet.
• Preparing monthly expense reports.
• Drafting agreements, memoranda, correspondence, etc. with accuracy and proficiency as assigned.
• Supporting Senior Counsel and other council in various legal matters including, but not limited to, maintaining, and distributing company Trademark and Domain Names lists, maintaining litigation files, and other legal matters.
• Facilitating and attending various personal and professional projects and engagements on an as needed basis.
• Upholding complete confidentiality with all company and employee information.

Benefits

• Medical, Dental, and Vision coverage, available on day one of employment.
• Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group.
• 12 weeks of paid daycare for new parents (14 weeks at our onsite daycare center, Lots of Love).
• Free Health and Wellness programs.
• Free 24/7 access to Magellan Employee Assistance Program and Teladoc.
• Day one 401(k) with company match.
• Paid holidays, floating days, and paid time off (PTO).
• Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level