Executive Assistant (NCS) - Department of Housing and Community Development

Baltimore City•Baltimore, MD

About The Position

The Executive Assistant provides high-level day to day administrative and strategic support for Senior Staff in the Housing Commissioner’s Office. The Executive Assistant will be a strong administrative professional that performs a variety of complex office, administrative and keyboarding work using Microsoft Office and other proprietary software programs to support DHCD agency leadership.

Requirements

Education: Have a high school diploma or a GED equivalent.
Experience: Have three years in executive level office support including two years of scheduling appointments, writing correspondence, setting up meetings and agendas and working in a confidential environment.
Knowledge of office practices and procedures.
Knowledge of the basic uses and capabilities of computers and information technology.
Knowledge of English grammar and usage, spelling, punctuation and vocabulary.
Proficiency in the application of Microsoft Office Suite Products to produce letters, reports and presentations
Ability to prepare correspondence and reports.
Ability to attend and participate in meetings.
Ability to maintain effective working relationships with agency staff and the general public
Ability to communicate effectively, both orally and in writing
Ability to adjust priorities, complete multiple tasks accurately and efficiently to meet changing deadlines.
Ability to work independently and in a collaborative team environment
Ability to take initiative and follow through on tasks.

Responsibilities

Provide high level day to day administrative and strategic support for the Housing Commissioner’s Office.
Attends, conducts, and participates in meetings conferences and similar situations to gather or present information.
Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to superior's attention; provides information or answers to questions not requiring superior's attention.
Maintains appointment schedule and arranges meetings and conferences for superior; suggests and arranges alternate dates when original schedule cannot be met; notifies superior in advance of meetings and assembles correspondence, files and other material for meetings.
Maintains meeting notes for meetings attended by the superior.
Composes correspondence independently; routes information or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
Establishes and maintains effective working relationships with other employees necessary to expedite matters for superior.
Performs other related work as required