Executive Assistant

TGW Logistics Group • Grand Rapids, MI

2d

About The Position

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and Executive Team, ensuring efficient day-to-day operations and effective communication within the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Associate Degree in Business Administration, Communications, or related field, or equivalent work experience.
• Five (5) or more years of prior experience supporting executives or in a similar administrative role.
• Proven track record of providing outstanding customer service with a professional, tactful demeanor.
• Proactive and results-driven attitude, actively seeking opportunities and solutions
• Exceptional attention to detail and strong organizational skills; ability to multi-task in a dynamic environment.
• Excellent communication and collaboration skills and strong teamwork ability.
• Strong decision-making ability, sound judgment, and an appropriate sense of urgency when necessary.
• Ability to handle a wide variety of activities and confidential matters with utmost discretion.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to lift and carry supplies and materials up to 20 lbs on occasion.
• Ability to use office equipment, computers, and various electronic devices constantly throughout workday.
• Ability to move around office environment and reach with hands and arms regularly.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to focus and complete tasks throughout workday in office environment.
• This position may require work at TGW customer sites. TGW’s customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work.

Responsibilities

• Manages and maintains executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serves as a liaison between executives and internal/external stakeholders, ensuring timely communication and professionalism.
• Coordinates and organizes meetings, including agenda preparation, logistics, and follow-up actions.
• Completes and submits expense reports on behalf of executives and prepares correspondence, reports, presentations, and other documents.
• Monitors and prioritizes incoming communications (emails, calls, messages) and responds on behalf of executives when appropriate.
• Organizes and facilities townhalls, celebrations, and other large employee events.
• Manages and maintains accountability for complex projects with minimal direction.
• Handles confidential information with discretion and maintains a high level of integrity.
• Assists with special projects and performs other administrative tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees