Executive Assistant, US Specialty Immunology Franchise

Biogen•Cambridge, MA

4d•$88,000 - $114,000

About The Position

About This Role The Executive Assistant will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Specialty Immunology. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables. What You’ll Do Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members Preparation of materials for presentations, as required, including to executive management team, North America Leadership Team, US Commercial leadership, and key external contacts As bandwidth allows ad hoc project management support for strategy & operations team Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations. Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more. Accurate and timely preparation and submission of expense reports PO, SOW, and invoice processing support across the Specialty LT Maintain team distribution lists Coordinate new team member announcements, welcome meetings, and onboarding agendas Play an active role in supporting team culture and associated activities Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required Who You Are You possess excellent communication and organization skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization's needs.

Requirements

Associate’s degree or the equivalent combination of education and experience required
5+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
Excellent interpersonal, verbal and writing skills
Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
Works with a sense of urgency, efficiency, and attention to detail
Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve
Demonstrated ability to use discretion and manage sensitive and confidential information
Demonstrated ability to deal with a rapidly changing environment

Nice To Haves

Experience in the biopharma industry is a plus

Responsibilities

Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members
Preparation of materials for presentations, as required, including to executive management team, North America Leadership Team, US Commercial leadership, and key external contacts
As bandwidth allows ad hoc project management support for strategy & operations team
Business travel arrangements include air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations.
Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more.
Accurate and timely preparation and submission of expense reports
PO, SOW, and invoice processing support across the Specialty LT
Maintain team distribution lists
Coordinate new team member announcements, welcome meetings, and onboarding agendas
Play an active role in supporting team culture and associated activities
Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Benefits

Medical, Dental, Vision, & Life insurances
Fitness & Wellness programs including a fitness reimbursement
Short- and Long-Term Disability insurance
A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
Up to 12 company paid holidays + 3 paid days off for Personal Significance
80 hours of sick time per calendar year
Paid Maternity and Parental Leave benefit
401(k) program participation with company matched contributions
Employee stock purchase plan
Tuition reimbursement of up to $10,000 per calendar year
Employee Resource Groups participation