Executive Assistant, US

Xapien • Boston, MA

5h

About The Position

About Us Every business needs to know who they’re really working with whether it’s suppliers, investors, partners, or third parties. At Xapien, we’re reinventing how organisations do that, combining speed, scale and accuracy with cutting-edge AI. Since 2018, we’ve grown from a deep-tech startup to a global player in AI-driven due diligence and risk intelligence. 2024 was a landmark year as we closed a $10M Series A, earned recognition in the Chartis RiskTech100® and Everest Group’s Leading 50™, and expanded our products, markets and customer base. 2025 was even bigger: With new regulations, rising compliance pressure and growing reputation risks, organisations everywhere are demanding smarter, faster ways to work and they’re turning to us. Customers worldwide from global law firms and private banks to universities and nonprofits rely on Xapien to turn days of manual research into trusted insights, delivered in minutes. Our momentum so far Customers in a diverse range of industries, with particular growth in wealth management, financial services and supply chain onboarding. Demand accelerating beyond our UK headquarters, across multiple continents with new customers in the Middle East, Asia, and Oceania. Why this is an exciting time to join This isn’t just another job role; it’s an opportunity to shape the future of the due diligence industry with a market-leading product trusted by global organisations. Whether you’re in marketing, communications, sales, or finance, you’ll play a critical role in driving growth, building credibility, and defining how we connect our product to a rapidly evolving market. We’re scaling fast with more customers, more releases, and bigger regulatory and market challenges. Expectations are rising, due diligence now means real-time insight, delivered efficiently and with impact. You won’t just be executing campaigns, closing deals, or managing numbers, you’ll be influencing strategy, optimising processes, and helping position a brand that’s setting the new standard for trust and transparency. For people who love learning, innovating, and making an impact that matters now is the moment to be a part of Xapien. The Challenge We’re growing at an incredible rate – more than doubling our revenues and headcount year on year. The US is already a huge market for us, and we’re doubling down - we’ve just hired our first people in the US and are in the process of relocating some key people from London. We’ve just opened our US office in Boston, MA. We’re also nearing the next stage of our growth: Series B. Now’s the time for an EA to support our exec team and also make our Boston office an awesome place to work. The Role We are looking for an Executive Assistant to help our execs be their most effective versions of themselves. Working directly with the CEO, COO (both co-founders) and other exec team members, you will play a key role in shaping how we work effectively and impactfully. This position involves a mix of prioritisation, administration, and ‘ways of working’ standard setting. We are seeking someone with a strong background in supporting execs in fast-paced, growth companies to help us turn these ambitions into reality.

Requirements

• Experience in a similar Executive Assistant role within a fast-paced, scaling company (ideally B2B SaaS, tech, or a high-growth startup environment)
• Proven experience supporting a CEO and wider C-suite, with confidence managing competing priorities, sensitive information, and last-minute changes
• Strong organisational and time-management skills, with the ability to juggle multiple workstreams and keep things running smoothly behind the scenes
• Excellent communication skills, with a calm, professional, and solutions-focused approach when dealing with internal stakeholders and external partners

Nice To Haves

• Experience supporting the CEO and founders through fund-raising rounds
• Exposure to finance, people ops/HR admin support (onboarding coordination, new starter logistics, etc.) in small companies.

Responsibilities

• Diary and travel management for the CEO, COO and other exec team members
• Making our Boston office an awesome place to work – everything from ensuring there’s a fresh supply of fruit and sweets/snacks (we love these at Xapien), and helping to arrange monthly social events (supported by the team in London)
• Meeting and greeting visitors – customers, investors and candidates
• Facilitating the monthly board pack creation, drafting board minutes and attending other exec meetings aiding the agenda and note taking
• Serve as the main point of contact for day-to-day office and facilities queries, liaising with WeWork and relevant service providers to escalate, track, and resolve issues efficiently

Benefits

• We succeed together- you will own a meaningful part of the business through our employee shares & equity programme.
• Health insurance to keep you in tip-top condition (including dental and vision)
• Life Insurance – let's hope nobody ever needs this!
• Unlimited holidays – yes, it really is uncapped – take the time you need, when you need it.
• Everyone is learning, developing and challenging themselves so we have a $1.5k wellness and Learning & development fund per year so you can invest in your mind and body
• Private health insurance to keep you in tip-top condition.
• Everyone is learning, developing and challenging themselves so we have a £1k professional development fund per year if you want to learn new skills, even new things outside of work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed