Executive Assistant to VP of Operations

Screenplay • Orem, UT

18h • $18 - $23 • Onsite

About The Position

This position combines executive administrative support with creative production assistance . The Executive Assistant will help manage daily communication, coordinate customer orders, and create clean, accurate visual mockups using Adobe Illustrator. The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment.

Requirements

• 3-5+ years of administrative or office experience preferred
• Strong working knowledge of Adobe Illustrator (preferred, but not required)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High attention to detail and accuracy
• Comfortable working independently and handling sensitive information
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Dependable, professional, and solution-oriented

Responsibilities

• Answer incoming phone calls and route messages appropriately
• Create customer-facing apparel mockups and proofs in Adobe Illustrator
• Support the Senior Account Manager with high-value customer accounts
• Draft, send, and manage professional email communications
• Monitor incoming customer emails and calls; respond or escalate as needed
• Perform quality checks on garments tied to assigned jobs
• Track artwork approvals and follow up with customers when needed
• Assist with fulfillment coordination and shipping logistics
• Monitor inbound product shipments and resolve missing or delayed items
• Communicate clearly with customers regarding availability and timelines
• Coordinate with vendors and internal teams to keep projects on track
• Maintain accurate customer files, records, and documentation
• Prepare reports, documents, and special projects using Microsoft Office tools

Benefits

• Health insurance
• Paid time off
• Paid holidays
• Additional benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed