Executive Assistant to the VPIT (Confidential Administrative Support II)

CSU Careers • Chico, CA

1d

About The Position

Under the general supervision of the Vice President for Information Technology (VP/CIO), the incumbent serves as the Executive Assistant and advisor to the VP/CIO, handling issues of complex, confidential, and sensitive nature. The incumbent provides executive administrative support, logistics support, operational support, and communications support to the Office of the VP/CIO, and works closely with Information Technology directors, other Vice Presidents, Associate Vice Presidents, the Office of the President, and the CSU Chancellor’s Office. In addition to high-level executive support, this position provides specialized coordination related to technology-enabled initiatives, technical vendors supporting divisional and executive events, and systemwide CIO governance activities. The incumbent regularly coordinates scheduling, communications, and logistics involving campus IT leadership, CSU systemwide CIO council groups, and external partners supporting projects and events connected to the Office of the CIO. The incumbent serves as a primary point of contact for the VP/CIO with internal and external stakeholders, exercising independent judgment in resolving scheduling conflicts, coordinating complex activities, prioritizing competing demands, and ensuring executive readiness for meetings, briefings, and systemwide engagements. The position requires interpretation and application of complex operating policies and procedures, preparation of executive materials and reports, and immediate problem solving in support of Information Technology leadership and institutional priorities.

Requirements

• Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position.
• Requires the equivalent to a bachelor's degree or professional training program.
• Three (3) years recent related experience in an office environment.

Nice To Haves

• Bachelor’s Degree.
• Thorough knowledge of the university administration and a more comprehensive understanding of the various divisions within a university.
• Experience in a technology service organization.
• Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Experience in coordinating events/conferences and written communications.
• Working knowledge of supervisory practices and techniques, employee-employer relationships.

Responsibilities

• Executive administrative support
• Logistics support
• Operational support
• Communications support
• Specialized coordination related to technology-enabled initiatives
• Coordination of scheduling, communications, and logistics involving campus IT leadership, CSU systemwide CIO council groups, and external partners supporting projects and events connected to the Office of the CIO
• Interpretation and application of complex operating policies and procedures
• Preparation of executive materials and reports
• Problem solving in support of Information Technology leadership and institutional priorities

Benefits

• This position qualifies for benefits including tuition fee waiver (if eligible).
• CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance).
• For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees