DOC Centralia CC Confidential Assistant to the Warden

State of Illinois•Centralia, IL

4d•Onsite

About The Position

The Confidential Assistant to the Warden at Centralia Correctional Center performs highly confidential, sensitive administrative tasks in a diverse agency. This position serves as a liaison to IDOC Labor on employee grievances and contract issues and serves as the Employee Review Hearing Coordinator. The ideal candidate will be able to process information and materials in a timely manner and convey information effectively through both written and oral reporting. The ideal candidate would be a self -motivated, task-oriented, organized individual with strong interpersonal skills. A background in policy and procedure would be a plus for our ideal candidate. We are looking for an energetic candidate looking to be an integral part of the Administrative Team, working with both administrative staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Requires incumbent to become a Notary within the first four (4) months of being placed in the position, and requires incumbent to maintain active Notary status once it's obtained.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least three (3) years of experience working with and maintaining confidential information.
Prefers at least three (3) years of working experience in a correctional setting.
Prefers at least three (3) years of professional experience communicating and interacting with management, representatives of government, private industry, and the public.
Prefers at least three (3) years of experience supervising staff.
Prefers at least three (3) years of experience scheduling appointments and meetings.

Responsibilities

Serves as liaison on labor/management relation issues.
Serves as full line supervisor.
Reviews all employee review board recommendations for consistency and appropriateness of action.
Serves as Centralia Correctional Center's liaison between agencies and representatives of private organizations.
Serves as chairperson for committees, i.e. interview committee, for hiring.
Maintains working relationships with department heads and other facility and agency personnel.
Performs other duties as required or assigned which are reasonably with the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20‐year retirement awards free health insurance during retirement.
Deferred compensation and other pre‐tax benefits programs
Paid state holidays 13‐14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources