Executive Assistant to the VP of OPs, HR and Finance

Ensign-Bickford Aerospace & Defense • Simsbury, CT

30d

About The Position

At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you! Job Description Job Title: Executive Assistant to the VP of OPs, HR and Finance Job Summary: EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations, Finance and HR, working in close collaboration with the Executive Assistant to the President. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function. This is a fast-paced, high-visibility role where you’ll play a key part in keeping our leadership team operating smoothly and efficiently. You’ll also have the opportunity to contribute across departments, manage events, and support core business functions. If you’re someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead—this role is for you.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
• Strong verbal and written communication skills.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
• Eagerness to take on special projects and continuously expand your skill set.

Nice To Haves

• Bachelor’s degree is strongly preferred in Business Administration, Communications, or a related field.
• Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).
• Minimum of 10 years of administrative or office management experience.
• Prior experience supporting senior or executive leadership.
• Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
• Exposure to visual management systems and process improvement tools.

Responsibilities

• Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.
• Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projects such as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.
• Provide flexible administrative support to other departments as needed.
• Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees