Executive Assistant to the Vice President of Student Development
About The Position
As a partner to the Vice President of Student Development (VPSD), the Executive Assistant (EA) provides traditional executive assistant support and is a member of the Student Development Leadership team. Using a high degree of independent judgement, the EA manages daily operations for the VP. The EA will interact with Olivet administrators, faculty, staff and students on a regular basis, and exercise discretion in the coordination of sensitive and confidential information and materials. This position contributes to ongoing and positive interactions among Student Development staff and with faculty, staff, and students who contribute to our division's supportive and open culture of inquiry. Areas of responsibility include office management, scheduling, budget monitoring, creating project timelines, workflow/project tracking, and general communications and correspondence. The EA improves workflows, simplifies procedures, prepares agendas, makes arrangements for, and takes minutes at Student Development staff and committee meetings. Olivet is a distinctly Nazarene institution of higher education and committed to the discipleship of our students within the Wesleyan-holiness tradition. Ideal Student Development team members are committed to the Lordship of Christ, seek personal growth through regular practice of spiritual disciplines, and create learning environments where students are compelled to be more like Christ each day.
Requirements
- Provide high level administrative support for the Vice President of Student Development and the VPSD office.
- Manage the VPSD office including order supplies, manage conference room reservations, and submit maintenance and work orders for the suite.
- Serves as initial point of contact for guests to the Student Development suite focused on creating a welcoming and hospitable environment.
- Liaison between VPSD and internal/external constituents including faculty, staff, students, alumni, vendors and other constituents.
- Handle confidential and sensitive information discreetly.
- Prepare correspondence, reports, announcements on behalf of the VPSD to the university community and other constituents including semi-annual board reports to the board of trustees.
- Manage the VPSD's calendar and schedule appointments.
- Coordinates division staff meetings and celebrations, and schedule, set up and moderate videoconferencing when necessary.
- Organize resources for meetings and events (catering, room reservations, IT requirements)
- Assist in monitoring the department budget and expenditures.
- Review operating practices and implement improvements as needed.
- Manage the daily operations of the Ludwig Center including Tiger Dollar Sales, Conference Room Reservations & Ludwig desk student workers.
- Maintain the upkeep of Ludwig Center through work orders and organization of the bulletin boards and other advertising spaces.
Nice To Haves
- Bachelor's degree preferred.
Responsibilities
- Provide high level administrative support for the Vice President of Student Development and the VPSD office.
- Manage the VPSD office including order supplies, manage conference room reservations, and submit maintenance and work orders for the suite.
- Serves as initial point of contact for guests to the Student Development suite focused on creating a welcoming and hospitable environment.
- Liaison between VPSD and internal/external constituents including faculty, staff, students, alumni, vendors and other constituents.
- Handle confidential and sensitive information discreetly.
- Prepare correspondence, reports, announcements on behalf of the VPSD to the university community and other constituents including semi-annual board reports to the board of trustees.
- Manage the VPSD's calendar and schedule appointments.
- Coordinates division staff meetings and celebrations, and schedule, set up and moderate videoconferencing when necessary.
- Organize resources for meetings and events (catering, room reservations, IT requirements)
- Assist in monitoring the department budget and expenditures.
- Review operating practices and implement improvements as needed.
- Manage the daily operations of the Ludwig Center including Tiger Dollar Sales, Conference Room Reservations & Ludwig desk student workers.
- Maintain the upkeep of Ludwig Center through work orders and organization of the bulletin boards and other advertising spaces.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
251-500 employees
