Executive Assistant to the President

Iowa State University • Ames, IA

12d

About The Position

Join us at Iowa State University! The Office of the President is excited to invite candidates to apply for the Executive Assistant to the President position - a pivotal member of our team. This forward-facing role will support the 17th president of Iowa State in fostering meaningful relationships within the President’s Office and help ensure smooth, open communication across the President’s Cabinet and support staff. This position will serve as a main contact with the Iowa Board of Regents staff. We’re seeking someone who is collaborative, hands-on in their project management approach, and committed to fostering a positive and supportive work environment. Additionally, we’re looking for an independent thinker with strong scheduling skills, sound judgment, and the ability to delegate effectively—someone who can prepare materials, coordinate event logistics, and bring a consistently positive mindset. Exceptional executive-level support experience, particularly in fast-paced and dynamic environments, will be essential for success in this role. At Iowa State, you’ll discover a community that truly values collaboration and innovation. We seek a colleague who is organized, resourceful, and always ready to lend a helping hand. If you enjoy finding creative solutions, maintaining confidentiality, and making others feel valued, you’ll feel right at home in our office. We look forward to welcoming someone who will help make Iowa State an even more vibrant place to work and learn.

Requirements

• Bachelor’s degree and 5 years of related experience
• Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.
• Immigration sponsorship is not available for this position.

Nice To Haves

• Proficiency in Microsoft Office Suite and calendar management/scheduling.
• Experience supporting C-suite/senior administrators in a complex organization.
• Demonstrated experience managing projects.
• Experience in higher education environments.
• Experience with committee support, document management, and interoffice collaboration.

Responsibilities

• Provide confidential executive and administrative support to the President, including managing communications, scheduling, and preparing materials for meetings, presentations, and events.
• Screen and triage email and print mail, prioritize correspondence, and draft communications for the President’s review and signature.
• Oversee document retention and maintain records in accordance with university policies.
• Plan and execute arrangements for meetings with senior leadership, committees, and special events, including those hosted for the Iowa Board of Regents.
• Arrange domestic and international travel for the President.
• Collaborate with university offices and external organizations to ensure seamless travel and event logistics.
• Hire, train, and supervise student employees; coordinate coverage and support staff meetings.

Benefits

• Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees