Executive Assistant to the Vice President - Advancement

Nevada System of Higher Education•Reno, NV

About The Position

The University of Nevada, Reno is seeking a detail-oriented and proactive Executive Assistant to support the Vice President of Advancement/Executive Director of the Foundation. This position does not provide layoff rights and is contingent upon funding. This role manages the VP’s complex calendar, coordinates high-level meetings and travel, and ensures the VP is fully prepared with briefings and key information. The Executive Assistant will handle sensitive communications, draft correspondence, and independently resolve inquiries or direct them to the appropriate leaders. Additional responsibilities include managing travel arrangements, processing expenses, and staying current on policies and procedures that impact the Division. The role also supports the Foundation Board Manager in planning and executing Board meetings, special projects, event coordination, and divisional initiatives as assigned. The ideal candidate is: Highly attentive to detail and exceptional at managing priorities Experienced in supporting senior or executive-level leadership Strong in communication, both written and verbal Discreet, dependable, and solutions-focused Skilled at working in fast-paced, high-level administrative settings

Requirements

Graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR One (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR An equivalent combination of education and experience as described above.

Nice To Haves

Candidates with knowledge of standard operating procedures and best practices in a business environment, NSHE policies and Nevada open meeting law are encouraged to apply.
Seeking candidates with strong organizational skills, including the ability to prioritize tasks and manage multiple projects simultaneously.
Proficiency in Outlook and Microsoft 365 applications (Word, Excel, PowerPoint, Teams, M365 Copilot), as well as Workday and Zoom, is preferred.

Responsibilities

Manage the VP’s complex calendar
Coordinate high-level meetings and travel
Ensure the VP is fully prepared with briefings and key information
Handle sensitive communications
Draft correspondence
Independently resolve inquiries or direct them to the appropriate leaders
Manage travel arrangements
Process expenses
Stay current on policies and procedures that impact the Division
Support the Foundation Board Manager in planning and executing Board meetings, special projects, event coordination, and divisional initiatives as assigned.

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
Many local businesses offer discounts to WolfCard holders
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.