Executive Assistant to the Provost and Senior Vice President of Academic Affairs

Morehouse College • Atlanta, GA

29d • Onsite

About The Position

The Executive Assistant to the Provost and Senior Vice President of Academic Affairs supports the Provost and plays a key role in keeping strategic partnerships, operations, and outreach on schedule and aligned with the Provost's priorities. The individual practices clear communication, unquestionable discretion and confidentiality, and independent judgment in planning, prioritization, and execution of projects and assignments. The Executive Assistant will have frequent interactions with staff, faculty, and students, as well as various College offices and external contacts.

Requirements

• Bachelor's degree in a field of study related to the title of this position.
• Minimum of 12 years of work experience required.
• Minimum of 5-7 years of work experience for one or more executive leader(s) required.
• Experience/training in financial/personnel operations.
• Excellent time management skills to manage multiple projects and daily workload.
• Strong collaborative skills to work in a team setting to accomplish tasks in a fast-paced, dynamic environment.
• Management of stressful situations, fostering conflict resolution and maintaining composure under pressure.
• Highly proficient in Microsoft Office, with the ability to create spreadsheets and perform basic data manipulation, as well as execute internet research.
• Ability to work evenings, weekends for special events, and as necessary to operate the Office of Academic Affairs.
• Ability to use computers (PC and/or Mac), mobile phones, smart devices, copiers, and fax machines are necessary in the performance of this position.
• Must be fully vaccinated against the COVID-19 virus.

Nice To Haves

• Experience working within a higher education administrative office preferred, but not required.
• Confidentiality and discretion with highly sensitive information.
• Exceptional critical thinking, decision-making, interpersonal, and problem-solving skills.
• Responsive to changing demands, with attention to detail and high commitment to follow-through.
• Professional image at all times, with high credibility throughout the College.
• Publishing skills for updating intranet sites, producing electronic newsletters, and developing content for social media posts.
• Proficiency with social media for event planning or communications.

Responsibilities

• Provide Administrative Support. Perform daily administrative duties for the Provost, including: o addressing confidential and time-sensitive material o preparing routine and advanced correspondences (e.g., emails, letters, memoranda, and reports) o planning and attending key meetings with internal and external stakeholders o making travel arrangements.
• Function as First Point of Contact. Represent the Provost to faculty, staff, students, executives, and external partners with clarity, professionalism, tact, and confidence, while maintaining a high level of confidentiality.
• Organize Events and Meetings. Organize and coordinate individual/group meeting events such as internal and external meetings, conference calls, and conferences for the Provost and other participants as needed.
• Anticipate Daily Schedule Needs. Engage in daily advanced calendaring and meeting preparations and assist the Provost by anticipating their day (i.e., creating daily calendars, developing meeting agendas, setting up conference/video calls, etc.).
• Anticipate and Respond Proactively to Issues. Address potential problem areas for the Provost in advance, including working across functions to ensure appropriate individuals or offices are involved in necessary decisions and discussions.
• Supervise Administrative Support Staff in Office of Academic Affairs. Supervise and coordinate overall administrative support activities in the Office of the Provost, including the work done by the Administrative Assistant.
• Other Duties. Perform other related duties and special projects as assigned or directed by the Provost.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 251-500 employees