Executive Assistant to the Provost and Executive Vice President for Academic Affairs

UConn Careers • Storrs, CT

3d • $68,000 - $73,000

About The Position

The Executive Assistant to the Provost and Executive Vice President for Academic Affairs is a central member of the Office of the Provost’s administrative support team. Reporting to the Chief of Staff to the Provost, with day-to-day direction from both the Provost and the Chief of Staff, the Executive Assistant independently coordinates a wide range of complex, confidential, and high-visibility administrative functions. The successful candidate will demonstrate exceptional organization, judgement, tact, and the ability to manage shifting priorities in a fast-paced executive environment. This position also provides administrative support for designated senior leaders within the division and serves as a primary point of contact for administrators, faculty, staff, students, and external partners seeking information from the Provost’s Office. This is a confidential staff position that requires discretion, sound judgement, and a high level of professionalism.

Requirements

• Bachelor’s degree.
• Three to five years’ professional experience in higher education administration or a related administrative capacity.
• Proven business acumen commensurate with the needs of an executive office, including the ability to work independently, exercise sound judgment to resolve complex issues, and prioritize routine and high-level tasks and demands.

Nice To Haves

• Master’s degree in Business Administration, Public Administration, Higher Education, or related content area.
• Experience supporting an executive administrator.
• Demonstrated interpersonal skills and ability to establish relationships with a variety of constituents.
• Proven verbal and written communication skills.
• Experience with Microsoft Office applications, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manages and coordinates all aspects of the Provost’s schedule, including routine and complex commitments; prepares meeting materials and talking points; tracks action items; and ensures timely follow-up.
• Provides scheduling support for other leaders within the Provost’s Office as assigned.
• Develops, edits, and disseminates correspondence and documents on behalf of the Provost and Chief of Staff.
• Makes and coordinates travel arrangements, prepares travel authorizations, processes reimbursements, and completes associated documentation for the Provost and designated senior leaders.
• Reviews, routes, and prioritizes incoming correspondence; identifies issues requiring immediate attention; and ensures timely communication with campus partners.
• Maintains a strong working knowledge of University policies and procedures in implements them in daily operations; ensures all actions, communications, and administrative processes comply with institutional requirements and established governance structures.
• Contributes to project management efforts for initiatives led by the Provost’s Office, including setting timelines, monitoring progress, and coordinating resources to support unit priorities.
• Assists with the development and refinement of division procedures and operational practices to improve efficiency, consistency, and service to campus partners.
• Maintains the Office of the Provost’s procedural records, documentation, and shared repositories in both physical and digital formats.
• May compile and prepare data for decision-making.
• Provides reception and general administrative support, including supervising and training student employees, greeting visitors, maintaining public areas, and monitoring office supplies.
• Serves as a principal source of information for the Office of the Provost, providing accurate and diplomatic communication to administrators, faculty, staff, students, and external partners.
• Triages inquiries from students, families, and faculty; resolves concerns when appropriate; and escalates issues requiring senior leadership attention.
• Drafts, edits, and disseminates communications on behalf of the Provost and Chief of Staff; assists with management of the office’s routine correspondence and web content.
• Coordinates logistics and programming for events, programs, committees, and strategic initiatives overseen by the Provost and Chief of Staff, including but not limited to: executive searches, academic reviews, advisory committees, University ceremonies and recognition activities.
• Schedules and coordinates meetings; prepares agendas; attends meetings; and drafts or distributes notes as required.
• Arranges in-person and virtual events involving professional staff, faculty, students, and external guests.

Benefits

• The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees