Executive Assistant to the President & COO

10X Health System•Scottsdale, AZ

About The Position

The Executive Assistant to the President & COO operates as an extension of the executive helping drive prioritization, decision flow, and overall effectiveness. They serve as a strategic operator and force multiplier who owns, protects, and optimizes the President’s time, priorities, and output as mission-critical business assets. The Executive Assistant operates at the center of leadership execution, navigating competing priorities, complex dynamics, and high-stakes decisions with sound judgment and emotional intelligence. Success requires the ability to be own key projects and drive accountability across team. As well as anticipating downstream impact, identify risks early, and proactively removing friction. In a fast-growth, fast-paced, high-performance environment, this role balances urgency with precision—ensuring work is delivered quickly, accurately, and with a high degree of clarity. This individual thrives on accountability, is energized by growth, and is motivated by helping build and scale something exceptional.

Requirements

5+ years of experience supporting senior executives in high-growth environments
Proven track record of driving efficiency, organization, and executive effectiveness
Bachelor’s degree in Business, Communications, or related field preferred

Nice To Haves

Experience in fast-paced, performance-driven organizations strongly preferred

Responsibilities

Executive Operations & Workflow Management
Fully own and continuously optimize the President’s calendar, priorities, and daily workflow to maximize strategic focus and output
Act as an extension of the President & COO in both internal and external interactions, exercising sound judgment and professionalism
Prepare daily, weekly, and meeting briefings with clear insights, context, and decision points
Ensure alignment, clarity, and communication across executive stakeholders
Proactive Anticipation & Risk Management
Always think 1–2 steps ahead—anticipating needs, downstream impacts, and potential challenges
Identify risks, gaps, and inefficiencies early and proactively surface solutions
Remove friction before it impacts execution, leadership focus, or team performance
AI & Technology Leverage (CRITICAL)
Use AI tools (ChatGPT, Microsoft Copilot, Notion AI, etc.) to: summarize reports, meetings, and data; draft communications, presentations, and strategic outlines; and automate repetitive workflows
Identify opportunities to streamline operations through automation and digital tools
Help implement simple systems that reduce manual work and increase speed
Strategic & Decision Support
Synthesize information across departments into clear, concise, and actionable insights
Prepare executive-level materials for leadership meetings, board discussions, and key initiatives
Support decision-making by ensuring the President has the right information at the right time
Cross-Functional Coordination
Owns key projects and is responsible for driving follow-through and accountability across teams
Act as a central connector across Marketing, Sales, Clinical, Product, and Finance
Track progress on top priorities and escalate issues as needed
Communication & Presentation Excellence
Develop high-quality presentations, reports, and executive communications
Ensure messaging is clear, aligned, and reflective of leadership priorities
Draft internal and external communications on behalf of the President
Meeting & Execution Rhythm
Coordinate and support executive meetings (leadership meetings, operating reviews, etc.)
Capture key decisions, insights, and action items with clarity
Ensure consistent follow-through and accountability across stakeholders
Travel & Logistics
Manage travel with efficiency and foresight
Build itineraries aligned with business priorities
Anticipate needs to minimize friction and maximize productivity