Executive Assistant to the President / Board Secretary

Renton Technical College•Renton, WA

42d•$95,000 - $105,000•Onsite

About The Position

Renton Technical College is seeking an Executive Assistant to provide high-level support to the College President and the Board of Trustees. This position serves as a member of the President's Executive Cabinet and acts as the confidential assistant to the President and Secretary to the Board of Trustees. Responsibilities include coordinating board meetings and business, recording meeting minutes, and facilitating open and collaborative communication between the President, Cabinet, and internal and external stakeholders such as trustees, students, faculty, staff, elected officials, and community members. The Executive Assistant handles highly confidential matters, performs advanced administrative tasks independently, and uses sound judgment to resolve issues. The successful candidate will demonstrate strong analytical and organizational skills, interpret and apply rules and policies, and ensure smooth operations with minimal supervision. This is a full-time and exempt position reporting to the College President. The salary for this position is $95,000 - $105,000 annually. The priority consideration date is December 17, 2025. This position will remain open until filled. Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades and industry, culinary, business, technology, and automotive. Our outstanding College & Career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings.

Requirements

Five (5) years of administrative experience.
Proficient use of Microsoft Office Suite, including Word, Excel, Teams, and PowerPoint. Demonstrated ability and willingness to learn new software applications.
Very strong interpersonal skills and ability to build relationships with stakeholders, including faculty and staff, Board of Trustees, external partners and donors.
Ability and commitment to project a professional and positive image for the President's office.
Detail-oriented, with advanced editing and proofreading skills; must have strong English/grammar skills and, excellent communication and interpersonal skills; ability to use tact, diplomacy, discretion and courtesy while interacting with all persons who have contact with the college.
Ability to maintain confidentiality, think critically and exercise independent judgment required.
Excellent leadership and interpersonal skills and ability to work effectively as part of a team.
Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work under competing deadlines in order to meet changing priorities and timelines.
Proven success in communication with diverse populations of varied ethnicity, ages, backgrounds and abilities and a commitment to supporting a culturally diverse environment.

Nice To Haves

A Bachelor's degree
Prior administrative support in higher education
Three (3) years' experience as an Assistant to an Executive or CEO

Responsibilities

Serve as executive assistant to the President, and as a liaison between the President, members of the Board of Trustees, students, college administrators, faculty, staff, employee union representatives, advisory committees, public and private officials, the State Board for Community and Technical Colleges, other colleges, Assistant Attorney General, and the general public.
Coordinate board meetings and serve as meeting recorder and confidential assistant to the Board. Prepare and distribute meeting materials, attend meetings, record and publish minutes. Maintain a record of agendas, minutes and materials relating to regular and special board meetings.
Anticipate and prepare documentation for Board of Trustees' annual self-evaluation and other evaluative functions. Ensure that evaluations are disseminated and returned in a timely manner.
Provide support to other President's Office Unit and administrative staff as requested.
Assist the Board of Trustees with the management of its policies, including regular review, revision and publication of changes, maintenance of a historical record of changes and posting of revisions to the Board's web page.
Provide leadership to college Executive Assistants.
Serve as the office manager for administration.
Respond to the various unanticipated needs that may arise in the administrative office areas.
Coordinate scheduling of the Board Room as needed.
Schedule and attend meetings, prepare agendas and presentation materials, and maintain minutes and other records as requested.
Facilitate the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for associated support equipment, use independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinate or provide support during the events. Maintain the President's calendar coordinating appointments, meetings and events as needed, using established priorities.
Build relationships crucial to the support of the President's office and the college. Arrange travel for the President and Board of Trustees as needed, including registrations, lodging, transportation and special needs, and travel reimbursements.
Receive and screen President's visitors, calls and mail. Establish priorities, respond appropriately and refer to other departments as necessary.
Compose correspondence on behalf of the President, and exercise appropriate signature authority on administrative matters.
Work with campus associates to arrange for signatures and maintaining files for all signed contracts, MOUs, etc. by the President.
Process purchase requisitions to ensure prompt payment of invoices relative to the President's budget.
Record and forward federal and state documents to appropriate agencies.
Assist in the preparation and maintenance of all confidential documents pertaining to negotiations with all employee bargaining groups.
Serve as Notary.
Perform other related duties as assigned.