Executive Assistant to the Executive Vice President (EVP)

AmeriTech Contracting LLC•Berlin, CT

2d•Onsite

About The Position

This is not a traditional administrative position. This role exists to extend the Executive Vice President’s (EVP) effectiveness, time, and impact across every dimension of the enterprise. The Executive Assistant operates as a trusted strategic partner, anticipating needs before they surface, protecting the EVP’s focus, orchestrating priorities across complex systems, and ensuring the organization operates at the pace and standard required of elite leadership. You will sit at the intersection of strategy, execution, relationships, and trust.

Requirements

3–5+ years supporting senior executives (construction, engineering, or federal contracting preferred)
Exceptional judgment and decision-making instincts
Advanced written and verbal communication skills
High emotional intelligence and professional maturity
Mastery of prioritization, systems, and execution
Ability to operate effectively amid ambiguity, speed, and complexity
Proficiency in Microsoft Office, CRMs, spreadsheets, and modern business tools
Demonstrated discretion handling sensitive and confidential matters
Willingness and ability to travel regularly and maintain flexible availability

Nice To Haves

Experience supporting executives in fast-paced, project-based organizations
Familiarity with construction operations, federal or multi-site environments
Experience leveraging AI or advanced tools to increase executive efficiency
Self-starter mindset with strong anticipatory instincts

Responsibilities

EVP Time & Priority Architecture: Design, protect, and continuously optimize the EVP’s calendar to reflect strategic priorities, not noise. Serve as a trusted gatekeeper, screening meetings, communications, and requests using executive-level judgment. Ensure all commitments align with organizational goals, timing, and return on investment. Build buffers, white space, and recovery time to sustain peak executive performance
Strategic Thought Partnership: Act as a sounding board for ideas, decisions, and trade-offs. Prepare decision-ready briefings, executive memos, presentations, and synthesized intelligence. Track long-term initiatives, critical relationships, and executive commitments. Ensure disciplined follow-through across leadership, board, and external stakeholders
Enterprise Communication & Alignment: Draft, refine, and manage executive-level communications with precision and discretion. Serve as the EVP’s proxy when appropriate, internally and externally. Ensure messaging is intentional, consistent, and aligned with organizational values and brand. Maintain absolute confidentiality in all matters
Executive Operations, Travel & Logistics: Manage complex national travel, itineraries, and logistics with military-grade precision. Travel with or ahead of the EVP as needed to support meetings, site visits, and key initiatives. Anticipate logistical and personal needs without being asked. Manage expenses, receipts, reimbursements, and supporting documentation. Maintain dashboards, workflows, and systems that support executive performance
Administrative & Organizational Enablement: Coordinate communication and task flow across leadership and departments. Maintain digital and physical filing systems with audit-ready discipline. Draft correspondence, reports, and internal documentation. Support executive initiatives, special projects, and enterprise priorities. Organize company events, leadership meetings, and strategic convenings