Executive Assistant to the President and CEO

Oak Hill/Gilead • Hartford, CT

49d

About The Position

The Executive Assistant plays a vital role in managing a broad range of administrative tasks and projects. You’ll provide high-level administrative support for scheduling, communications, task prioritization, complex administrative initiatives, highly confidential matters, project management, and daily operations.

Requirements

• Bachelors required, Masters preferred.
• Minimum 5+ years’ experience as an administrative or executive assistant, including responsibility for complex meeting scheduling and executive calendar management.
• Independent, self-starter with good organizational skills and able to handle multiple tasks.
• Demonstrated success working in a team environment and project management skills.
• Excellent administrative, interpersonal, organizational, research, verbal, and writing skills, plus the proven ability to exercise sound judgment in a variety of situations.
• High level of computer proficiency in a Microsoft Windows environment, including experience working with full command of Microsoft Office suite and other administrative/organizing technologies and software.

Responsibilities

• Supports the President & CEO and other executives in prioritizing projects, tasks, and meetings through proven processes to improve time, communications, and overall organization.
• Supports the Board of Directors providing administrative services and supports and functions as the Assistant Secretary to the Board.
• Provides excellent administrative service and support related to greeting visitors, coordinating visits, vendor coordination, room/lunch preparation for meetings, travel arrangements, and calendar management.
• Maintains files, logs, and records as well as creation and maintenance of shared documents.
• Schedules and attends meetings, takes notes and records minutes as serves as Board Secretary.
• Ensure proper conference room setup/breakdown and food setup for meetings.
• Performs tasks using independent judgment and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; adheres to internal standards, policies and procedures.
• Demonstrates excellent judgment in ambiguous situations and creative problem solving.
• Leads other administrative assistants and cross-trains in other areas as needed to provide depth of operations within the department.
• Coordinate projects and leaders to implement agreed project planning and monitoring and ensure the tracking and reporting is accurate and timely.
• Completes and submits executive expense reports, working directly with Finance.

Benefits

• Paid Time Off: Generous vacation, sick, personal, and holiday time.
• Health Benefits: Medical, dental, vision, plus HSA funding (Oak Hill funds 50% of the deductible).
• Retirement Plan: 403(b) with 9.5% employer contribution—no employee match required.
• Coverage: Free long-term disability insurance and free/low-cost life insurance options.
• Professional Development: Tuition reimbursement, training, career pathways.
• Recognition & Support: Employee appreciation programs and a values-driven, supportive work culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1,001-5,000 employees