Executive Assistant to the Global CHRO and HR Operations Support
About The Position
FGS Global is seeking a highly organized and experienced Global HR Executive Assistant to support the Global Chief Human Resources Officer (CHRO), both administratively and project based. This role blends executive support with dedicated coordination of HR/People priorities, ideal for a detail-oriented professional with a minimum of 5 years of experience partnering with a senior leader and supporting cross-functional initiatives in fast-paced, global environments. This role will support the CHRO, tracking a broad aspect of the firm’s HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives. This role will be a hybrid position based in the Washington, D.C. office.
Requirements
- Minimum of 5 years of experience in admin and executive support, HR coordination, or project management, ideally within a global or matrixed environment.
- Exceptional organizational skills, attention to detail, and the ability to maintain discretion and confidentiality.
- Ability to work with minimal direction, manage own time and handle multiple projects simultaneously.
- Excellent written and verbal communication skills, with comfort interfacing with senior stakeholders.
- Proactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressure.
- Proficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration tools.
- Skilled in managing scheduling and travel logistics.
- Proven ability to manage daily project tracking for senior leadership, staying on top of shifting timelines and multiple priorities.
Nice To Haves
- Corporate or agency experience preferred.
- Experience supporting senior HR or C-suite executives preferred.
- Ideally has experience and/or interest in the HR/People function within an agency or corporate environment.
Responsibilities
- Manage complex calendar scheduling for the CHRO across multiple time zones, optimizing for strategic priorities.
- Coordinate domestic and international travel with detailed itineraries, along with maintaining timely expense reimbursements.
- Serve as the CHRO’s operational partner, keeping the CHRO aligned on priorities, timelines, and firmwide People and strategic initiatives.
- Prepare agendas, briefing documents, and background materials for key meetings and ensure proper follow-up.
- Anticipate needs, prioritize incoming requests, and deploy the right resources to ensure timely execution.
- Maintain organized documentation, trackers, and communication systems that support decision-making and project visibility.
- Manage day-to-day coordination of CHRO priority projects and initiatives across regions and HR disciplines.
- Coordinate cross-functional working groups for harmonization efforts, driving accountability and follow-through.
- Maintain integrated tracking and visibility into ongoing HR initiatives, programs, and global workstreams, partnering with regional HR leads to ensure alignment on key milestones and deliverables.
- Develop status reports, dashboards, and executive summaries for leadership review.
- Identify blockers and escalation issues, problem-solve with stakeholders, and keep the CHRO informed on progress.
- Support strategic planning processes, including preparation of materials, tracking of key action items, and coordination of follow-up meetings.
- Draft and edit communications, presentations, and reports for CHRO review and distribution to global and regional HR leadership.
- Coordinate logistics for HR leadership meetings, town halls, and planning sessions.
- Build strong relationships and liaise with regional HR teams and business partners to facilitate collaboration, gather input, and ensure alignment across initiatives.
- Monitor cross-company initiatives and support change management by maintaining clear communication plans, stakeholder maps, and awareness of dependencies.
- Serve as point of contact between CHRO and internal/external stakeholders when appropriate.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
