Executive Assistant to the Executive Team

Behavioral Health Response•Saint Louis, MO

50d

About The Position

The Executive Assistant (EA) provides high-level administrative support to the Executive Team, ensuring smooth operations and effective communication. The ideal candidate will have substantial experience supporting senior executives, handling complex schedules, and coordinating high-stakes meetings and events. This role requires availability for occasional evening and weekend meetings and includes a strong preference for candidates with project management, event coordination, and/or development/design experience. At BHR, we believe that every team member has an integral role in the lifesaving treatment we provide. We are a trauma-aware agency, and we hire people who are passionate about our mission and are committed to improving the lives of those we serve through our trauma informed models of practice. BHR is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. All qualified applicants will receive equal consideration for employment.

Requirements

Associate's degree or higher preferred.
3+ years of relevant experience supporting senior leadership in a fast-paced environment.
Prior experience as a Personal Assistant or in a high-discretion support role preferred.
Availability for occasional evening and weekend meetings is required.
Excellent interpersonal, written, and verbal communication skills.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
High proficiency in Microsoft Office and virtual meeting platforms.

Nice To Haves

Event planning, project management, or creative/design experience is a plus.

Responsibilities

Manage complex calendars for multiple executives, including scheduling across time zones and coordinating logistics for virtual and in-person meetings.
Provide administrative support including travel coordination, expense reports, and preparation of briefing materials.
Facilitate all technology and presentations for assigned meetings and complete minutes within 48 hours
Serve as the primary liaison between the Executive Team and internal/external stakeholders.
Assist in preparation and distribution of materials for board meetings and other high-level engagements.
Ensure timely follow-up on action items, project deadlines, and key deliverables.
Coordinate organizational events and manage all related logistics.
Maintain confidentiality and discretion in handling sensitive communications and documents.
Support special projects as needed, with an emphasis on detailed tracking and execution.
Any other duties as assigned.