Executive Assistant to the CRO

Mistral AI • Palo Alto, CA

54d

About The Position

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on https://mistral.ai/careers.

Role Summary

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our Chief Revenue Officer (CRO) and two additional leaders in the GTM organization (Director of Sales, Director of Solutions - Europe).

This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion. The CRO is based in the US and travels frequently to Paris and other Mistral offices, requiring tight coordination across multiple time zones.

Requirements

• Proven experience as an Executive Assistant supporting C-level leaders (CRO/CSO/COO preferred), ideally in fast-growing tech or consulting environments.
• Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.
• Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.
• Highly organized, detail-oriented, and able to anticipate needs before they arise.
• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.
• Proactive problem solver with a positive, can-do attitude and strong ownership mindset.
• Thrives in a startup environment where no job is too small and impact is immediate.

Nice To Haves

• Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.
• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.

Responsibilities

• Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.
• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.
• Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.
• Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.
• Coordinate international and domestic travel (flights, accommodations, itineraries) for the CRO and European leaders.
• Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.
• Liaise with employees, clients, partners, and vendors as a primary point of contact for the CRO's office.
• Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.
• Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).
• Assist with special projects, process improvements, and operational initiatives driven by the CRO.
• Handle sensitive information with discretion and sound judgment.
• Represent the CRO's office with professionalism, rigor, and a solutions-oriented mindset.

Benefits

• Competitive salary and equity.
• Healthcare: Medical/Dental/Vision covered for you and your family.
• 401K : 6% matching
• ️ PTO : 18 days
• Transportation: Reimburse office parking charges, or $120/month for public transport
• Sport: $120/month reimbursement for gym membership
• Meal stipend: $400 monthly allowance for meals
• Visa sponsorship
• Coaching: we offer BetterUp coaching on a voluntary basis

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Industry: Publishing Industries
• Education Level: No Education Listed
• Number of Employees: 251-500 employees