Executive Assistant to the COO
About The Position
Savas Software/Lifekind Health is seeking a highly experienced, proactive, and adaptable Executive Assistant to the Chief Operating Officer (COO). This role requires a strategic partner who can operate effectively in a fluid, fast-moving environment, anticipate needs, and help drive operational efficiency at the executive level. The ideal candidate has prior experience supporting C-suite executives, thrives in ambiguity, and brings a high level of professionalism, discretion, and organizational excellence. Savas Software is dedicated to building innovative solutions for the healthcare industry that improve outcomes for clinics and patients. As a fast-growing, dynamic organization, we operate in a highly collaborative and fast-paced environment where adaptability and initiative are key. Our mission is to empower healthcare organizations with tools that streamline workflows, enhance patient care, and ensure operational continuity. Through a unified approach to development, support, architecture, and enablement, we help clinics focus on what matters most—patient outcomes. Location: This position works on-site 5 days/week in our Scottsdale office. About the position: Serve as a trusted partner to the COO, managing day-to-day administrative and operational needs Coordinate complex calendars, meetings, and travel arrangements across multiple time zones Act as a gatekeeper and liaison between the COO and internal/external stakeholders Prepare and organize materials for meetings, presentations, and strategic initiatives Track key priorities, follow-ups, and action items to ensure alignment and execution Assist with internal communications and cross-functional coordination Handle confidential information with the highest level of discretion Support special projects and initiatives as needed in a fast-evolving environment Anticipate needs and proactively solve problems before they arise
Requirements
- 3+ years of experience supporting C-suite executives (COO, CEO, or equivalent)
- Proven ability to operate effectively in fast-paced, fluid, and ambiguous environments
- Exceptional organizational, time management, and prioritization skills
- Strong written and verbal communication skills
- High level of professionalism, integrity, and discretion
- Ability to think strategically while executing tactically
- Strong problem-solving skills and attention to detail
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools
Nice To Haves
- Experience working in a startup or high-growth environment preferred
- Experience in healthcare or technology industries preferred
Responsibilities
- Serve as a trusted partner to the COO, managing day-to-day administrative and operational needs
- Coordinate complex calendars, meetings, and travel arrangements across multiple time zones
- Act as a gatekeeper and liaison between the COO and internal/external stakeholders
- Prepare and organize materials for meetings, presentations, and strategic initiatives
- Track key priorities, follow-ups, and action items to ensure alignment and execution
- Assist with internal communications and cross-functional coordination
- Handle confidential information with the highest level of discretion
- Support special projects and initiatives as needed in a fast-evolving environment
- Anticipate needs and proactively solve problems before they arise
Benefits
- Medical, dental, and vision coverage options for you and eligible dependents
- Free basic Life/AD&D, Short-Term, and Long-Term Disability policies for those enrolled in medical, plus additional voluntary coverage options
- 401(k) Retirement plan
- Medical and Dependent Care Flexible Spending Accounts
- Generous vacation, sick, and holiday benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
