Executive Assistant to the COO & CIO

Polywood•Syracuse, NY

About The Position

At POLYWOOD®... We don’t think of an Executive Assistant as a support role. We think of it as a force multiplier. ---------------------------------------- Next-Level Operator | Strategic Partner | Project Driver 25% Travel | 25% Scheduling | 50% Special Projects ---------------------------------------- POLYWOOD is looking for an exceptional Executive Assistant to support both our Chief Operating Officer and our Chief Information Officer. These are leaders who move fast, think big, and expect excellence. This role is for someone who thrives in motion, anticipates needs before they surface, and brings structure to complexity without slowing momentum. If you are wickedly talented, relentlessly organized, and energized by high-impact work at the center of the business, keep reading. ---------------------------------------- Why This Role Is Different This is not calendar babysitting. This is not reactive task management. This is a strategic execution role for someone who: Can keep pace with a COO & CIO who operate at full throttle Acts as a trusted thought partner to senior leadership Owns projects end to end and makes chaos look effortless Elevates everyone around them through precision, judgment, and follow through You will see more, know more, and influence more than most roles in the company. ---------------------------------------- How You’ll Spend Your Time 25% Travel and Executive Support Coordinate domestic travel and logistics with precision and foresight Act as an on-the-ground extension of leadership when traveling Anticipate needs before meetings, events, and site visits 25% High-Stakes Scheduling Own complex, constantly shifting calendars for two executives Prioritize ruthlessly, protect focus time, and manage tradeoffs Prepare leaders with the right information at the right moment 50% Special Project Director Lead cross-functional projects from idea to execution Drive timelines, accountability, and outcomes Translate executive vision into action across teams Handle confidential initiatives with discretion and sound judgment -------------------------------------------- What You Bring Proven experience supporting senior executives in fast-moving environments Exceptional organizational instincts and follow through The ability to manage ambiguity without stress Executive-level communication skills, written and verbal High emotional intelligence and absolute discretion A bias for action and an eye for what matters most You are calm under pressure, allergic to inefficiency, and proud of the fact that people trust you with the hardest things. -------------------------------------------- About Us At POLYWOOD®, we design and build sustainable outdoor furniture that lasts for generations. We use recycled plastics, innovative manufacturing, and thoughtful design to create products that bring people together. Behind that work is a leadership team that values clarity, speed, and smart execution. This role sits at the center of that engine, helping ensure ideas move, decisions stick, and progress never stalls. -------------------------------------------- Why You’ll Love It Here You are deeply trusted and highly valued Your work directly impacts the company’s trajectory You partner with leaders who respect excellence No two days look the same, and that’s the point

Requirements

Proven experience supporting senior executives in fast-moving environments
Exceptional organizational instincts and follow through
The ability to manage ambiguity without stress
Executive-level communication skills, written and verbal
High emotional intelligence and absolute discretion
A bias for action and an eye for what matters most
You are calm under pressure, allergic to inefficiency, and proud of the fact that people trust you with the hardest things.