Executive Assistant to the Chief of Safety and Security, Chief of Communications and Director of Athletics

Greeley • Greeley, CO

6d • $64,839 - $95,256

About The Position

Are you calm under pressure, passionate about customer service, and energized by meaningful work that supports students, families, and the broader community? The Executive Assistant to the Chief of Safety & Security and Chief of Communications plays a critical, high-trust role in supporting two dynamic departments at the heart of the district's operations. This position performs executive-level administrative duties across both departments and works with considerable delegated authority, often serving as the first point of contact for parents, staff, students, and community members. The ideal candidate is a self-directed leader who communicates clearly, exercises sound judgment, and understands the importance of professionalism, discretion, and steady leadership, especially during school-related crises. This is an opportunity to make a real impact in a role that supports student safety, effective communication, and community trust. You'll work alongside dedicated leaders, contribute to meaningful outcomes, and play a key role in helping the district navigate both everyday operations and critical moments with professionalism and care.

Requirements

• Bachelor's degree (can be obtained after hire) or a combination of 5+years of experience in a related field or as an executive assistant
• Strong customer service, public relations, and public-facing communication skills
• Understanding of CHSAA guidelines and student travel policies
• Exceptional written and verbal communication
• Ability to work independently with minimal supervision
• High level of discretion, professionalism, confidentiality, and ethical judgment
• Proven ability to remain calm and solution-oriented in high-stress or crisis situations
• Strong organizational skills with attention to detail and follow-through
• Ability to manage multiple priorities, meet deadlines, and work with frequent interruptions
• Proficiency in Google Workspace and standard office software
• General knowledge of accounting practices to support budget tracking
• Administrative and clerical skills with understanding of district operations
• Experience handling confidential and sensitive information

Nice To Haves

• Bilingual, Spanish
• Experience working with families
• Experience with Google Suite

Responsibilities

• Provide administrative support, including calendar management, meeting coordination, presentations, email correspondence, purchasing procedures, time-card tracking, facilities use permit requests, catering orders for district events, maintain the district phone line, and document preparation.
• Independently manage competing priorities across departments in a fast-paced environment
• Represent departments with professionalism and confidence, exercising delegated authority as appropriate
• Coordinate and organize student expulsion processes, ensuring accuracy, confidentiality, and compliance with district procedures and legal requirements
• Schedule hearings, prepare materials, track timelines, and maintain sensitive records
• Serve as a knowledgeable point of contact for administrators, families, and legal partners regarding expulsion logistics
• Answer urgent calls and inquiries from parents and community members with concerns or complaints about the district in an empathetic manner, provide clarity, and route the calls to the appropriate authority
• Serve as a calm, steady presence during emotionally charged situations, including school safety incidents or crises
• Perform all duties related to the District's Raptor Volunteer program, including managing and approving all District volunteers
• Support communication efforts by coordinating information flow between departments, schools, and external stakeholders
• Assist with drafting, organizing, and distributing communications as needed
• Maintain confidentiality and exercise discretion when handling sensitive or crisis-related information
• In coordination with the district's Threat Assessment Coordinator, schedule all appropriate parties to threat assessments within the school district

Benefits

• Weld County School District 6 is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level.
• We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit-eligible employees.
• The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
• Depending on your position, the District offers a variety of leave options, including sick leave, discretionary leave, vacation and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level