Executive Assistant to the Chief Medical, Scientific, and AI Officer

Cleerly • Boston, MA

7d • $90,000 - $100,000

About The Position

As the Executive Assistant to the Chief Medical, Scientific, and AI Officer (CMSAIO) you will have the unique opportunity to play a central and important role in coordinating and supporting the growth of this multifaceted team including Medical, Clinical and Scientific Affairs, Cleerly Imaging Services, Regulatory and Quality Affairs, as well as AI/Innovative Product Affairs teams. Overall, the teams include about 200 employees, among them 7 VP or C-suite. This is a high-visibility, high-impact position suited for a resourceful, detail-oriented and highly dynamic professional who excels in providing flawless direct executive support to the CSMAIO and in the planning, coordination and execution of cross-functional initiatives.

Requirements

• 3-5 years of experience supporting C-level executives in high-dynamic environments, ideally in healthcare, med tech or life sciences
• Expertise in executive administrative support, complex scheduling, and sophisticated organizational communication.
• Ability to produce high quality powerpoint, excel tables or word documents, excited to explore AI optimization of job duties
• Strong ability to synthesize complex information and assist in translating executive strategy into clear communication.
• High EQ and integrity; able to navigate sensitive conversations and strategic ambiguity with the utmost professionalism.
• Excellent written/verbal communication and presentation skills.
• Comfortable operating with autonomy in fast-paced, evolving environments.

Responsibilities

• Represent the values and culture of the CMSAIO to all stakeholders.
• Manage the CMSAIO calendars/scheduling, proactively resolving conflicts and prioritizing appointments to align with strategic objectives.
• Serve as the strategic partner and operational engine for the CSMAIO by coordinating meeting agendas, devising succinct and accurate meeting notes, and action oriented follow up tasks.
• Track the execution of action items and provide cohesiveness to the teams to facilitate timely delivery of action items.
• Manage all administrative duties for the CSMAIO including travel arrangements, expense reporting, and responding to correspondence.
• Maintain confidentiality and exercise discretion in all communications and information management.
• Manage social media accounts of the CMSAIO
• Act as the first point of contact for inquiries, priorities, and follow-ups on behalf of the CMSAIO, effectively screening and directing communications.
• Operate as the information and communication hub for the CMSAIO’s office, ensuring clarity, consistency, and timeliness in messaging across the organization.
• Prepare executive briefing materials, board updates, and internal communications to maintain transparency and momentum.
• Facilitate seamless collaboration across internal stakeholders, executive peers, and external partners.
• Organize and coordinate high-level activities and retreats, including in-person events, to support the definition of company priorities.
• Build and refine workflows that improve organizational efficiency within the CMSAIO's office and across associated departments.
• Maintain clear documentation and organized reporting structures to support team accountability and visibility.

Benefits

• This role is eligible for a 10% target annual bonus, resulting in the following base salary and Total Target Compensation (TTC) ranges:
• Base Salary: $90,000 - $100,000
• TTC: $99,000 - $110,000
• Total Target Compensation (TTC): Total Cash Compensation (including base pay, variable pay, commission, bonuses, etc.) Additionally, stock options, paid benefits, and employee perks are part of your total rewards.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed