Executive Assistant to the CEO

Calpion/Plutus Health•Dallas, TX

About The Position

We are looking for a highly organized, detail-oriented Executive Assistant to support our CEO in a fast-paced, high-growth environment. This role goes beyond calendar management—it's about anticipating needs, enabling the CEO to focus on strategic priorities, and acting as a communication bridge internally and externally. The ideal candidate will be proactive, polished, and able to manage confidential matters with discretion and professionalism.

Requirements

5–10 years of experience as an Executive Assistant or similar support role for C-suite executives
Background in fast-paced industries such as healthcare, tech, or professional services preferred
Exceptional organizational and time management skills
Strong written and verbal communication; ability to interact confidently with senior leaders and clients
Proficiency with tools such as MS Office, Google Workspace, and calendar management platforms

Nice To Haves

A high degree of professionalism and emotional intelligence
Proactive problem-solving and ability to think several steps ahead
Commitment to confidentiality, discretion, and loyalty
Positive attitude, flexibility, and calm under pressure
Strong sense of ownership and attention to detail

Responsibilities

Manage the CEO’s calendar, meetings, travel arrangements, and day-to-day workflow
Serve as a gatekeeper, prioritizing requests and ensuring the CEO’s time aligns with business goals
Prepare agendas, briefing materials, and follow-ups for executive meetings and board sessions
Coordinate logistics and communications for internal and external engagements
Draft professional correspondence, presentations, and executive-level communications
Maintain confidentiality and handle sensitive information with the highest integrity
Support administrative tasks, including expense reports, project tracking, and follow-ups
Ensure timely reminders, task completion, and overall efficiency of CEO operations