Executive Assistant to the CEO

Ebell of Los Angeles • Los Angeles, CA

4h • $20 - $26

About The Position

We are seeking a highly organized and proactive Executive Assistant
to support our Chief Operating Officer. This pivotal role ensures the smooth operation of the executive office by managing schedules, facilitating communication, preparing materials, and supporting organizational initiatives.

The ideal candidate will hold a bachelor’s degree, have administrative experience, and bring familiarity with Los Angeles' arts and cultural landscape. This position is perfect for an early-career professional eager to grow their expertise in nonprofit management while supporting meaningful community impact.

Requirements

• 4 years bachelor’s degree is required
• Prior Administrative support experience required
• 1–3 years of experience in an administrative role, preferably in the nonprofit sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills for professional interaction with diverse stakeholders.
• Strong organizational skills with the ability to prioritize and anticiapte tasks and meet deadlines.
• Thick skin and adaptability to handle changes, new directions, and competing priorities thoughtfully.
• A proactive problem-solver with strong decision-making capabilities.
• Attention to detail for managing schedules and preparing materials accurately.
• Commitment to maintaining confidentiality and discretion

Nice To Haves

• Familiarity with Los Angeles’ arts and cultural community strongly preferred.

Responsibilities

• Schedule and manage the ED’s meetings, appointments, and travel arrangements.
• Coordinate both internal and external engagements, ensuring the ED’s time is optimized.
• Serve as the primary point of contact for internal and external communications on behalf of the ED.
• Draft, edit, and respond to emails, correspondence, and other communications as needed.
• Prepare and transcribe notes for meetings, including Board and Board-related discussions.
• Ensure documentation of discussions, decisions, and action items is accurate and organized.
• Assist in creating and distributing Board materials, such as agendas, minutes, and Zoom links.
• Track submissions and communications with applicants.
• Provide logistical support for the annual symposium, including day-of program assistance.
• Organize and maintain both electronic and paper files for easy retrieval and reference.
• Manage office supplies and complete administrative tasks such as filing, writing, and correspondence.
• Handle phone calls and inquiries with professionalism and excellent customer service.
• Assist with strategic initiatives and operational improvements as assigned.
• Create and manage surveys, develop and distribute agendas, take follow-up notes, and track action items.

Benefits

• retirement plan options
• paid vacation, sick, and holidays plus health benefits including medical, dental, vision, life and long-term disability insurance, and employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level