Executive Assistant to the CEO

Data Trust • Arlington, VA

3d

About The Position

The Executive Assistant to the President and CEO provides high-level administrative, operational support to the President and CEO and, through the President and CEO, to the Board of Directors, as needed.

This role ensures the smooth operation of executive functions, with a primary focus on enabling the effectiveness of the President and CEO. The Executive Assistant serves as a trusted partner to the President and CEO, supporting executive communications and schedule, coordination of high-level internal and external relationships, and internal office operational support.

Requirements

• Strong Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite skills.
• High level of detail orientation with the ability to multitask in a fast-paced environment.
• Strong project management and communication skills.
• 1+ years calendar management and administrative experience.
• 1+ years providing support to C-level executives.

Responsibilities

• Provide high-level administrative, operational, support to the CEO.
• Ensure effective executive office operations and supports the Board Secretary with board administration.
• Serve as the primary point of contact for the CEO with internal and external stakeholders via phone, email, and in-person interactions.
• Manage the CEO's calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls.
• Communicate scheduling needs, resolve conflicts proactively, and coordinate with team members to optimize executive office productivity.
• Draft, proofread, and prepare correspondence, presentations, and meeting materials, ensuring alignment with the CEO's preferred tone and style.
• Conduct research and prepare summaries, reports, and recommendations as assigned.
• Exercise discretion, judgment, and organizational knowledge to facilitate executive activities and maintain confidentiality.
• Support the Board Secretary to schedule, plan, and provide notices for board meetings, as needed.
• Assist the Board Secretary to prepare, assemble, and distribute meeting materials, agendas, minutes, resolutions, and annual conflict of interest statements.
• Attend meetings, record minutes, and ensure timely follow-up on action items.
• Build and maintain positive, strategic relationships at all levels of the organization, including senior leaders, board members, administrators, and external partners.
• Perform other duties as assigned to support the CEO, Board of Directors, and senior leadership.
• Perform office support tasks such as inventory, supply orders, and other necessary operational functions as requested by the CEO and senior leadership.
• Maintain confidentiality and professionalism in all interactions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed