Executive Assistant to the CEO

Stoneridge•Novi, MI

About The Position

Since 1965, Stoneridge has designed and manufactured advanced, award-winning technologies including driveline and transmission actuation systems, vision systems, emissions control systems, safety systems, and security and monitoring systems for vehicle OEMs in the commercial vehicle, automotive, off-highway and agricultural vehicle markets. We’re focused on the areas of greatest market need – both today and tomorrow. Our core products and technologies are aligned with industry megatrends including safety and security, vehicle intelligence, fuel efficiency and emissions. Join the Stoneridge Team as we continue to build upon our strong history and reputation for quality products to deliver innovative products and systems that address a need, exceed our customers’ expectations, and motivate our team. Position Summary Provide executive support and a source of efficiency in a direct working relationship with the CEO. Serve as the primary point of contact for internal and external constituencies. Serve as a liaison between the CEO and the senior leadership team; organize and coordinate executive outreach and external efforts; and oversee special projects.

Requirements

Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
Demonstrated proactive approach to problem-solving with strong decision-making skills.
Demonstrate forward-thinking skills, anticipate problems, and propose solutions in regards to meetings, travel, etc.
Adapt quickly and comfortably to shifts in priorities while maintaining the highest levels of customer service and responsiveness.
Ability to work the time necessary to support the CEO’s demanding schedule, complete projects, and meet deadlines, including some evenings and weekends.
Highly resourceful and independently effective with little direction.
10+ years of administrative experience, with 6+ years of administrative experience working specifically with C-suite leaders within a fast paced, global corporate environment.
Proven ability to maintain confidentiality and manage sensitive data and information.
Must have excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, customers, and external partners.
Maintain composure under pressure.
High level of ethics, integrity, and reliability.
Strong internal customer service orientation.
Excellent written and verbal communication skills.
Extremely proficient in Microsoft Word, Excel and PowerPoint - including preparing and analyzing spreadsheets, and creating meeting materials.

Nice To Haves

Automotive or manufacturing industry experience, highly preferred.
Previous experience working with a Board of Directors and/or Boardvantage software highly preferred.
Bachelor’s degree preferred.

Responsibilities

Manage the information flow in the office of the CEO: Incoming – email, correspondence, meeting requests Outgoing – develop and compile meeting materials, attend meetings as needed, prepare notes, and anticipate follow through on relevant matters Compose and prepare correspondences that are time sensitive and confidential Follow-up – with staff, Board of Directors, external contacts
Work closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately and anticipating required pre-activities or material preparation. Proactively determine the needs of the CEO, having a sense for the issues taking place in the organization and keeping the CEO apprised and updated.
Maintain the CEO’s active calendar in a dynamic environment. Plan, coordinate, and ensure the CEO’s schedules are followed. Help manage and communicate scheduling changes, ensuring the CEO is informed and prepared with required materials and information. Work with CEO & leadership team to determine best use of time. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Plan materials & logistics for Board of Directors and executive leadership meetings, including the schedule, venue and required amenities, meals, outings, accommodations, and transportation. Communicate with Directors, anticipate and address potential issues, and assist with scheduling travel. Attend meetings when they are held off-site to coordinate logistics, manage all materials and ensure successful execution.
Manage the data in the office of the CEO: Develop and maintain a consistent system for electronic and physical data storage and access Arrange complex and detailed travel plans, itineraries, and agendas for both domestic and international travel Complete expense reports
When needed, communicate directly, and on behalf of the CEO, with Board members, executive and leadership team members, and others inside and outside of Stoneridge.
Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior leadership team members.
Manage a variety of special projects that may have broad organizational impact.
Successfully complete critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Establishes and maintains working standards across the administrative function, partnering closely with the global executive administration team to help lead and elevate the organization’s executive support model.