Executive Assistant to the CEO
About The Position
Embark is seeking a skilled and dependable Executive Assistant to support our Chief Executive Officer, Felice Gorordo, and collaborate closely with Embark’s executive leadership team. This role is central to helping our CEO and leadership group operate smoothly and stay focused on Embark’s most important priorities. The Executive Assistant will manage schedules, coordinate meetings, prepare materials, and ensure communication and follow-through across multiple initiatives. Based in Dallas, this role calls for excellent organization, sound judgment, and a calm, professional presence. The ideal candidate is proactive, detail-oriented, and takes pride in enabling others to succeed. You’ll serve as a trusted point of connection within the executive office, helping the CEO and C-team stay aligned, informed, and effective.
Requirements
- 3+ years of experience supporting senior or C-suite executives in a fast-paced environment.
- Hospitality Mindset: A genuine passion for serving others with warmth, care, and professionalism, always going above and beyond to create an exceptional experience.
- Service Leadership: Takes ownership of the front desk and leads through fanatical hospitality, setting the tone for a welcoming, people-first workplace.
- Organization & Attention to Detail: Exceptionally organized and dependable, able to manage multiple priorities with precision and follow-through.
- Communication Skills: Strong interpersonal and verbal communication skills with a polished, approachable, and solutions-oriented demeanor.
- Tech-Savvy & Adaptable: Proficient in modern workplace tools. The team works heavily in Google Workspace (Calendar, Sheets, Docs, Gmail), Slack, and AI.
- Hands-On Approach: Comfortable in an active, in-person role that may include lifting or moving items (up to 30 lbs) and supporting event setup.
Nice To Haves
- Bonus points if you’ve supported an executive in a consulting, professional services, or high-growth company.
Responsibilities
- Manage and prioritize the CEO’s calendar to ensure time is focused on strategic priorities and key relationships.
- Handle confidential information with discretion, integrity, and professionalism.
- Arrange travel and logistics for the CEO and visiting executives.
- Support special projects and cross-functional initiatives as needed.
- Coordinate meetings and events, including agendas, logistics, materials, and follow-up actions.
- Anticipate needs and provide timely support, ensuring that details are handled before they become obstacles.
- Be the warm, welcoming face of our headquarters, greeting visitors, assisting staff and guests, and ensuring everyone feels supported.
- Assist with vendors and provide direction as needed to keep daily operations running smoothly.
- Coordinate catering for meetings and office events ranging from 10 to 100 people.
- Support Embark-hosted events by welcoming guests, preparing materials, sending invitations, and managing on-site details to create memorable experiences.
- Model Embark’s culture of hospitality and excellence in every interaction.
Benefits
- 100% paid medical, dental, and vision premiums for you and your family.
- Unlimited PTO to recharge and live a balanced life.
- 401(k) match of 50% up to 6%.
- Fully paid parental leave for all new parents.
- Monthly stipend for Whole Human wellness and growth.
- Access to leading technology and tools to help you succeed.
- A culture that values excellence, kindness, and genuine collaboration.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
251-500 employees
