Executive Assistant to the CAO - FT

Westminster Theological Seminary • Glenside, PA

17d • Onsite

About The Position

We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer. The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and order to the flurry of activity we experience in a busy academic environment. This person should demonstrate aptitude in the areas of leadership, communication, and problem solving in varied situations, as well as administrative organization and decision-making skills.

Requirements

• A warm heart towards hospitality and desire to engage with people in various areas and avenues of life
• A strong orientation to detail and an ability to manage multiple tasks simultaneously
• Creativity and Flexibility
• Excellent oral and written communication skills
• Proficiency in Microsoft Excel, Google Docs and general technological aptitude
• Familiarity with CRM software such as Salesforce (or willingness to learn)
• Organizational skills, including ability to prioritize multiple responsibilities
• Advanced customer service skills required
• Wisdom, discernment, confidence, and discretion in confidential and relational matters
• Bachelor’s degree
• Knowledge of Westminster’s distinctives and history

Responsibilities

• Administrative Responsibilities
• Calendar and Email support
• Meeting Agenda preparation
• Take meeting notes / capture action items / record official meeting minutes
• Coordinate meal hospitality for Faculty, Students, and Staff
• Prepare and submit expense reports
• Coordinate with President’s Office on various Westminster initiatives
• Event Support
• Support Academic Lectures and other on-campus events
• Plan and execute other Faculty events
• Stewardship Responsibilities
• Record correspondence (written & digital) with major donors
• Utilize Salesforce to log and maintain stewardship relationships
• Process travel reimbursements
• Send floral arrangements (congratulatory, get well soon, sympathy, etc.)
• Occasional project / event support, as approved by CAO
• Prepare materials for donor meetings
• Communicating with and scheduling meetings with external constituents
• Other duties as required

Benefits

• Generous PTO
• retirement plan contributions
• medical/dental/vision/life insurance
• a flexible and casual work environment for most positions
• a faith-based culture rooted in God’s word

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level