Executive Assistant to the C-Level Team

SmarTek21 • Kirkland, WA

40d

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our C-level leadership in day-to-day operations spanning sales strategy, marketing initiatives, calendar management, and internal project coordination. This is a high-impact role ideal for someone who thrives in fast-paced environments and is comfortable juggling executive-level support with light marketing and technical content editing responsibilities.

Requirements

• Experienced as an Executive Assistant, preferably supporting C-Level in a tech or consulting environment.
• Strong written and verbal communication skills.
• Proficient in, Microsoft 365, and project management tools (e.g., Asana, Trello, or Monday.com).
• Comfortable handling confidential information with discretion.
• Experience or interest in B2B marketing, digital content, or tech services is a strong plus.

Nice To Haves

• Bonus: Light familiarity with tools like HubSpot, Canva, Salesforce, or Adobe Creative Suite.

Responsibilities

• Manage complex calendars across multiple time zones for CEO and executive leadership.
• Schedule meetings, coordinate travel, and handle logistics for internal and external engagements.
• Track action items, deadlines, and key deliverables; proactively follow up as needed.
• Draft and proof internal communications, presentation notes, and briefing documents.
• Assist sales leadership with CRM updates, meeting notes, and tracking follow-ups on key accounts.
• Support in preparing sales collateral (e.g., case studies, slide decks, pitch decks) in collaboration with business development and marketing teams.
• Coordinate marketing campaigns, webinars, and digital events with external vendors and internal stakeholders.
• Manage asset libraries (logos, brand guides, presentation templates) and version control of sales materials.
• Edit and format executive presentations and solution decks in PowerPoint or Google Slides.
• Light graphic updates using tools like Canva, Adobe Express, or PowerPoint to align with brand standards.
• Assist with internal knowledge management — organizing shared folders, tagging technical content, and maintaining up-to-date client documentation.

Benefits

• Direct exposure to executive-level decision-making in a fast-scaling tech company.
• Opportunity to support multi-million-dollar sales and transformation engagements.
• Experience in digital marketing, sales enablement, and cross-functional collaboration across global teams.
• A front-row seat to SmarTek21’s growth across AI, Cloud, and Product Engineering innovation .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees