Executive Assistant to the Associate Campus Pastor

TRANSFORMATION CHURCH•Tulsa, OK

12d

About The Position

The primary purpose of this role is to provide executive-level administrative support to the Associate Campus Pastor by scheduling, performing clerical functions, and managing projects within the Tulsa Campus Department. The role of an Executive Assistant is to free the Associate Campus Pastor of time spent on project management and administrative tasks so they can spend more time on strategic tasks.

Requirements

Demonstrate a stable, mature Christian walk, reflecting the fruit of the Spirit. (Gal 5:22-23)
Maintain a strong, personal relationship with God, exemplifying a disciplined worship plan through prayer, Bible study, and financial giving of tithes and offerings.
Steward well church and personal finances, relations, time, and health
Help transform lives by regularly inviting others to our church services
Emotional health and balance between handling multiple, fast-paced projects simultaneously
Passion for Representing God to the Lost & Found
Willing to become a member of TC and submit to the direction of the pastors and Lead Staff
Passion for putting Christ in the middle of a culture
Minimum three years of experience working as a senior-level administrative assistant
Excellent verbal and written communication skills
Ability to maintain confidentiality
Must possess efficient, caring, and discerning communication skills
Possesses a helpful, cheerful, diplomatic, and caring servant attitude to all
Strong organizational skills, detail-oriented, and good time management skills.
Self-starter and ability to work under pressure, including troubleshooting and problem-solving skills
Ability to meet deadlines and goals while managing multiple tasks
Proficient computer skills with Apple and Google products, and the ability to learn TC-used databases and technologies

Responsibilities

Act on behalf of the Associate Campus Pastor as a communicator via email, text, or public speaking.
Assist with Budget Management for the Campus Department
Project management and leadership
Recurring project oversight of: Tulsa Partner Emails, Tulsa Campus Monday Board, Campus Events as assigned, Marketing, creative ideation, and promos of Campus events as assigned
Managing an active calendar of appointments for the Associate Campus Pastor
Serve as the main point of contact for the Associate Campus Pastor
Oversee all administrative communication - emails, texts, and calls
Handle meeting requests
Collaboratively communicate with the Campus Department as well as other TC staff.
Composing and preparing correspondence, many confidential
Personally assist during weekend experiences and major events at Transformation Church
Arranging complex and detailed travel plans, itineraries, + agendas for TC-related trips/events/meetings
Aid in preparation for meetings + events through the production of documents, decor, meals, digital presentation setup, etc
All other duties as assigned