Executive Assistant to Sr. Director Classified Transformation, Hybrid, Tucson, AZ

RTX • Tucson, AZ

1d • Hybrid

About The Position

Executive Assistant to Senior Director, Classified Transformation Raytheon Digital Technology - Program Digital Services (PDS) Senior Coordinator, Administration T4 Hybrid Role for Tucson, AZ At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. Raytheon Digital Technology has a new exciting opportunity with primary work location of Tucson, AZ. We are seeking a proven, highly performing administrative professional to fill a key Executive Assistant role. This role will support directly the Senior Director of Classified Transformation and indirectly the VP of Program Digital Services and the extended PDS Staff. In this dynamic and fast-paced role, you will be a partner and collaborate with other Executive Assistants and business leaders to understand and execute business priorities in a proactive manner. The ability to build relationships, exercise good judgment and work across the Raytheon matrix is critical. The successful candidate will demonstrate an understanding of how the Executive Assistant role can support business operations performance. The role will also require supporting other digital technology leaders as required. The Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings and events, tracking expenses and arranging travel, management of calendars, interfacing with external customers, and performing special projects as required. They will manage communications and perform other administrative and organizing tasks as necessary to promote effective and efficient operation of the organization. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to virtual communication to include email, phone and video on behalf of the Senior Director. The Executive Assistant is responsible for the administrative management for the office of the Senior Director as well as providing support to the Classified Transformation and PDS staff, working in close partnership with other administrative professionals to ensure seamless coordination and execution across teams. An essential aspect of this position involves building and maintaining strong relationships across the company and with external partners. The successful candidate will consistently represent the organization with warmth, professionalism, and discretion. They will proactively nurture internal networks, leveraging strategic connections to help advance executive objectives and broader organizational goals.

Requirements

• Typically Requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience supporting at least V-level executives or senior leadership.
• Experience with multi calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.
• Experience with Productivity tools including Microsoft office suite tools (Outlook, Word, Power Point, Excel), SharePoint, and OneNote
• Experience with collaboration tools such as Microsoft Teams or similar and virtual meeting platforms such as Zoom or similar
• Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position.
• US Citizenship required.

Nice To Haves

• Experience providing complex administrative support a senior leader, specifically Digital/IT senior leader is a plus.
• Experience planning and coordinating complex travel, domestic and/or internationally strongly preferred
• Experience handling confidential and non-routine information is strongly preferred.
• Experience interacting with senior levels of leadership
• Experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment
• Knowledge of Raytheon's business, Policies and Procedures (Business Travel, Business Courtesies, etc.)
• Raytheon CORE Apprentice Certification
• Experience with: APEX Time Recording, Expense Reporting Systems, Internet search engines and map/direction utilities
• Demonstrated knowledge of Raytheon visitor request/registration systems
• Demonstrated experience synthesizing data into information and have attention to detail

Responsibilities

• Manage communications and perform a variety of administrative and organizational tasks to promote effective and efficient operation of the organization.
• Attend calls and meetings; capture actions and maintain action list to ensure timely completion
• Coordinate preparation of materials and pre-briefings ahead of meetings, when appropriate
• Proactively identify ways to enable greater productivity and efficiency in role
• Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
• Coordinate domestic/complex international travel arrangements and prepare expense reports
• Coordinate and host customer and supplier visits and employee engagement meetings
• Maintain comprehensive calendar management, including scheduling and prioritizing meetings
• Coordinate monthly reports and as needed
• Assist in directing work, assigning and outlining tasks; Establish follow-up system to ensure deadlines are met
• Handle complex paperwork related to ITAR and security clearance requirements
• Establish detailed knowledge of the Raytheon Leadership Team members and facility locations
• Ability to work overtime and travel as required.

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.
• Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.
• Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree