Executive Assistant to Senior Vice President (Electrification + Energy Solutions)

Caterpillar•Irving, TX

47d•Onsite

About The Position

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Caterpillar's Electrification + Energy Solutions Division is focused on delivering advanced electrified power train, zero-emissions products and technologies, and the solutions and services associated with these technologies. We are looking for top talent to build and scale the next generation of technologies, products and services to help our customers build a better, more sustainable, world. We need self-motivated, intelligent, and team-oriented individuals to make our plans a reality. Individuals with high emotional intelligence, humility and openness to discovery will thrive in the teams we are building. We are seeking an Executive Assistant to the Senior Vice President who will play a critical role in ensuring smooth global operations and supporting executive leadership. This position requires a proactive, detail-oriented professional with strong emotional intelligence, adaptability, and a collaborative mindset.

Requirements

Accuracy & Attention to Detail: Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods.
Collaboration: Experienced in fostering teamwork and aligning diverse groups toward shared goals.
Effective Communication: Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity.
Flexibility & Adaptability: Comfortable with change; quickly adjusts to shifting priorities and new processes.
Managing Multiple Priorities: Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines.
Problem Solving: Adept at identifying issues, analyzing alternatives, and implementing effective solutions.
Calendaring: Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks.
Office Administration: Experienced in coordinating meetings, travel, and office logistics efficiently.

Nice To Haves

Bachelor's degree or equivalent
Proven experience supporting senior executives in a global organization.
Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
Exceptional communication skills and ability to maintain confidentiality.
Proficiency in travel coordination and expense management systems (e.g., Concur).
Proficient with Microsoft Office 365 and comfort with enterprise systems (Workday, Viva Engage).
High emotional intelligence and adaptability in fast-paced environments.
Demonstrated ability to streamline processes and improve operational efficiency.

Responsibilities

Assisting the Senior Vice President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees.
Maintain strict confidentiality of all highly sensitive, personal, and financial information.
Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem-solving.