Executive Assistant to Operations Management
About The Position
The Executive Assistant provides high-level assistance to PSI US Operations Management layer of Director level or above (referenced as Management). SCOPE OF RESPONSIBILITIES Manages calendar activities for the US Core Management Team Makes travel arrangements for the US Core Management Team Compiles and files travel expense reports Creates and maintains tracking systems as needed Runs metrics reporting as needed Attends staff and project meetings and records minutes Maintains and disseminates sensitive information appropriately; handles confidential information and performs administrative functions based on the understanding of company policies Helps with preparing presentation materials and reports needed by the Management for meetings, conferences, business trips, etc. Assists with logistics around international relocations Organizes meetings and events as requested
Requirements
- College/University Degree preferred or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities is considered sufficient
- Previous experience in the capacity of a personal/executive assistant to managerial position in a global environment.
- Strong communication and interpersonal skills
- Will operate as a gatekeeper, with the ability to work under pressure and within strict time constraints
- Detail-oriented and strong organizational skills
- Proficient in MS Office applications (Word, Excel, PowerPoint, Teams, SharePoint)
Nice To Haves
- Clinical research industry (or related) experience is a plus.
Responsibilities
- Manages calendar activities for the US Core Management Team
- Makes travel arrangements for the US Core Management Team
- Compiles and files travel expense reports
- Creates and maintains tracking systems as needed
- Runs metrics reporting as needed
- Attends staff and project meetings and records minutes
- Maintains and disseminates sensitive information appropriately; handles confidential information and performs administrative functions based on the understanding of company policies
- Helps with preparing presentation materials and reports needed by the Management for meetings, conferences, business trips, etc.
- Assists with logistics around international relocations
- Organizes meetings and events as requested
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
