Experienced Executive Assistant
About The Position
We are seeking an experienced, highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead, protect the executive’s time, and act as a central hub for communication and follow-through across the organization. The ideal candidate is sharp, organized, direct, and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture, and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required.
Requirements
- Experience as an Executive Assistant supporting a corporate level executive, business owner, or senior leader.
- Experience in a fast-paced, high-accountability environment (growth company, sales-driven business, multi-location or similar).
- Strong proficiency with: Email and calendar tools (Outlook or Gmail)
- Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides)
- Basic project/task tools
- Exceptional written and verbal communication skills.
- High level of professionalism, confidentiality, and discretion.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction.
- Thick skin and low ego; comfortable with direct feedback and high expectations.
Nice To Haves
- Experience in a sales-centric, automotive, retail, or multi-location business environment.
- Experience managing both business and limited personal support for a busy executive.
- Comfort with basic business metrics and reviewing simple financial/operational reports.
Responsibilities
- Manage a dynamic and frequently changing calendar, including meetings, calls, deadlines, travel, and select commitments.
- Prioritize requests for the GM’s time and attention, ensuring focus on the highest-impact activities.
- Prepare the GM for meetings with agendas, briefing materials, key data, and clear desired outcomes.
- Attend key meetings as needed, take notes, track action items, and follow up to ensure completion.
- Coordinate communication and follow-up with department leaders and key players.
- Assist with special projects, including research, task tracking, timelines, and reporting.
- Draft, edit, and format documents, presentations, and reports using Microsoft Word/Docs, Excel/Sheets, and PowerPoint/Slides.
- Help build and maintain systems, processes, and organization for documents, information, and workflows.
- Serve as a professional, tactful gatekeeper, protecting the GM's time while maintaining strong relationships.
- Draft clear, concise, and professional emails and messages, sometimes as the GM’s voice.
- Coordinate and schedule calls and meetings with internal staff, external partners, vendors, and VIP contacts.
- Arrange travel, including flights, hotels, ground transportation, and detailed itineraries.
- Assist with select personal logistics that impact the executive’s availability and focus (appointments, reservations, etc.).
Benefits
- Benefits package may include: [medical, dental, vision, 401(k), paid time off, etc.]
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
