Executive Assistant to EVP

Bedford Staffing • Los Angeles, CA

3d

About The Position

A well-known beauty company is searching for an executive assistant to support their executive vice president. This is an incredible opportunity for someone who is passionate about beauty and wants to be involved in the design and evolution of products. The ideal candidate for the role is someone who is resourceful, proactive, and can be a valuable thought partner.

Requirements

• Experience as an executive assistant or in a similar role.
• Demonstrated experience operating in a highly confidential, high-stakes executive environment
• Proficiency in Microsoft Office.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High degree of professionalism, discretion, and sound judgment under pressure.
• Strong interpersonal skills.
• Ability to work independently and proactively anticipate needs.

Responsibilities

• Own day-to-day operations, ensuring priorities, deadlines, and commitments are executed effectively.
• Manage the EVP’s calendar, schedule meetings, coordinate travel, and prioritize communications with discretion and judgment.
• Prepare, review, and distribute executive correspondence, reports, presentations, and meeting materials.
• Screen calls, emails, and requests, determining appropriate responses, escalation, or delegation.
• Coordinate logistics for meetings, speaking engagements, industry events, and stakeholder interactions.
• Track timelines, action items, and deliverables using Excel or lightweight project-tracking tools.
• Prepare, submit, and reconcile the EVP’s expense reports using Concur or a similar expense management system.

Benefits

• Health insurance
• paid time off
• 401-K

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed