Executive Assistant to Chief Commercial Officer

Tampa Bay Buccaneers•Tampa, FL

13d

About The Position

The Executive Assistant (EA) to the Chief Commercial Officer (CCO) is a high-level, pivotal role that provides comprehensive, proactive, and confidential administrative and operational support. This position acts as the strategic partner and "gatekeeper" to the CCO, who oversees all major revenue-generating arms of the team (e.g., Sponsorships, Ticket Sales, Premium Seating, Media/Retail, Marketing and more).

Requirements

Strong written and verbal communication skills
Ability to collaborate effectively with cross-functional teams
Effective time and resource management
Strong attention to detail and accuracy
Strong organizational and follow-up skills
Strong service orientation and relationship-building skills
Flexibility in a fast-paced, changing environment
Openness to feedback and continuous improvement
10 years of experience providing personal and professional support to top-level executives
Project management experience; training and/or experience with process management programs preferred
Proficient with computers and standard office software
Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) or comparable tools
Ability to manage digital files, databases, and shared drives effectively
Experience using collaboration platforms such as Teams, Zoom, or similar
Skilled in preparing reports, spreadsheets, and presentations
Must be comfortable working in a high intensity setting, meeting tight deadlines and delivering quality results
Must be able to perform occasional physical tasks, which may include working outdoors for extended periods in varying weather conditions, including extreme heat

Nice To Haves

Ability to learn new software project mgmt tools like Trello, AI, etc.

Responsibilities

Complex Calendar Ownership: Proactively manage the CCO's dynamic and complex calendar, prioritizing internal staff meetings, critical external partner meetings, league calls, and high-level strategy sessions. Resolve scheduling conflicts and optimize the CCO's time.
Gatekeeper/Liaison: Serve as the primary point of contact for all internal and external constituencies, including Owners, Team Presidents, League Executives, C-Suite partners, and high-value clients. Filter and prioritize correspondence, phone calls, and visitors.
Meeting Preparation: Prepare the CCO for all meetings by compiling comprehensive briefing materials, reports, presentations, and necessary follow-up documentation in advance. Attend key meetings to capture decisions, action items, and minutes as required.
Document Creation: Draft, proofread, and edit confidential correspondence, memos, emails, and reports on behalf of the CCO. Assist in preparing high-quality presentations for executive leadership and Board meetings (often using Microsoft PowerPoint).
Information Management: Create and maintain a highly organized system for confidential files, records, contracts (related to major commercial deals), and reports, ensuring immediate retrieval and compliance with confidentiality protocols.
Project Coordination: Assist in tracking and managing follow-up on departmental goals and strategic initiatives, ensuring action items assigned by the CCO to the commercial leadership team are completed on schedule.
Complex Travel Planning: Coordinate all aspects of domestic and potentially international business travel, including flights, accommodations, ground transportation, detailed itineraries, and meeting logistics. Handle last-minute changes with composure and efficiency.
Expense Management: Process and reconcile expense reports, invoices, and corporate credit card statements accurately and promptly, ensuring compliance with team finance policies.
Event Coordination: Assist with the planning, coordination, and logistics for internal executive team meetings, external client entertainment events, and large-scale commercial partner meetings or retreats.
Discretion: Handle all sensitive and confidential matters—including contract negotiations, revenue figures, personnel issues, and strategic planning—with absolute discretion, professionalism, and integrity.
Office Culture: Foster a professional, organized, and positive atmosphere in the executive office, collaborating effectively with other Executive Assistants and administrative staff.
Additional duties as assigned by CCO