Executive Assistant , Stores Communications

Amazon • Arlington, VA

1d • Onsite

About The Position

The Communications and Corporate Responsibility organization (CCR) is seeking a
self-motivated, highly organized, and intuitive Executive Assistant to support
the Global Stores Communications team.

This role is responsible for supporting three Director-level leaders, including
tasks such as coordinating and managing complex calendars across multiple time
zones, arranging both international and domestic travel, and organizing events
and meetings. Additionally, the role involves maximizing team efficiency and
productivity, serving as a primary point of contact between team members and
leadership, and fostering effective communication and collaboration. The
Executive Assistant will partner with leaders, business partners, stakeholders,
and Executive Assistants across the company to achieve key deliverables.

You will thrive in a fast-paced and growing environment and have exceptional
attention to detail. Experience in handling confidential information with
discretion and the ability to adapt to changing workloads and priorities are
crucial. Preferred attributes include creativity and initiative in
problem-solving and task management, and a relentless ability to take action
quickly with the necessary details.

This role required five (5) days a week in office.

Requirements

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Manage complex calendars, prioritize meetings, and coordinate large-scale events.
• Complete expense reports proactively.
• Coordinate travel arrangements, including both domestic and international.
• Drive key team activities such as staff meetings, team morale events, and off sites.
• Track and ensure the completion of key deliverables.
• Act as a liaison between the team and key stakeholders.
• Handle confidential materials and information with discretion.
• Develop and maintain new mechanisms to maximize team efficiency.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed