Executive Assistant, Communications

U.S. Chamber of Commerce•Washington, DC

4d•$83,000 - $94,855•Hybrid

About The Position

The Executive Assistant will provide sophisticated administrative and operational support to senior leaders within the U.S. Chamber of Commerce’s Communications team. This role serves as a critical liaison, facilitating seamless communication and coordination between executives, internal teams, and external stakeholders. The ideal candidate will anticipate needs, manage complex workflows, and uphold a high level of professionalism in representing the Communications team.

Requirements

Bachelor’s degree and 7+ years of experience supporting senior-level executives, preferably in communications, public affairs, or a related field.
Ability to thrive in a fast-paced, deadline-driven environment.
Strong organizational and multitasking skills.
Exceptional attention to detail and follow-through.
Resourceful team player with the ability to work independently.
Excellent interpersonal and communication skills.
Strong writing, editing, and proofreading abilities.
Professional demeanor with a high level of diplomacy and discretion.
Ability to exercise sound judgment and maintain confidentiality.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, internet research, and social media platforms.

Responsibilities

Proactively manage executives’ calendars and travel arrangements.
Coordinate the flow of information to and from the Communications team, including handling calls, preparing briefing materials, maintaining organized files, and managing correspondence.
Maintain and update contact databases and CRM systems relevant to media and stakeholder engagement.
Prepare and submit expense reports, contracts, and vendor payments.
Order and manage office supplies as needed.
Greet visitors and support meeting logistics, including room setup and catering coordination.
Conduct research to support communications initiatives and media outreach.
Assist with or lead special projects, including event planning, media monitoring, and internal communications efforts.