Executive Assistant/Special Projects Coordinator
About The Position
We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: Providing high-level executive administrative support to a Senior Executive and their team Calendar management and appointment scheduling Coordinating travel arrangements and being available to travel as needed Coordinating special events Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands Assisting with special projects Plan, coordinate, and prepare materials for meetings Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: Bachelor's degree Strong communication and interpersonal skills Prior experience supporting C-suite Executive and their team required. Proven ability to work under pressure while maintaining a positive team attitude. Ability to work in a fast-paced environment with competing deadlines and changing priorities Ability to manage complex calendars and travel arrangements. Excellent computer skills Will require some travel
Requirements
- Bachelor's degree
- Strong communication and interpersonal skills
- Prior experience supporting C-suite Executive and their team required.
- Proven ability to work under pressure while maintaining a positive team attitude.
- Ability to work in a fast-paced environment with competing deadlines and changing priorities
- Ability to manage complex calendars and travel arrangements.
- Excellent computer skills
- Will require some travel
Responsibilities
- Providing high-level executive administrative support to a Senior Executive and their team
- Calendar management and appointment scheduling
- Coordinating travel arrangements and being available to travel as needed
- Coordinating special events
- Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities)
- Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level
- Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands
- Assisting with special projects
- Plan, coordinate, and prepare materials for meetings
- Take meeting minutes, track action items and ensure follow up on deliverables
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
1,001-5,000 employees
