Executive Assistant-Senior

Intermountain Health

5d • $29 - $44 • Onsite

About The Position

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. This position will support our Market President out of the Primary Children's Hospital Salt Lake Campus. We are looking for candidates who: Ability to work with a wide variety of caregivers; both directly in office with the other C-Suite Executive Assistants, other region/market EAs, ELT EAs, and other local leaders. Ability to work side by side with diverse caregivers with different working styles and backgrounds. Learning how to utilize those diverse backgrounds to best serve the local leaders 5 years of C-Suite Executive Assistant experience or more Experience supporting a Board of Trustees (ie helping with large scale board meetings, updating board materials, verify board terms, organizing bi-annual board retreats) Essential Functions Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.

Requirements

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
• Demonstrated ability to work efficiently and effectively in an independent manner
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

Nice To Haves

• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Responsibilities

• partnering with the leader on task management
• coordinating high-stakes, strategic initiatives
• serving as a liaison with other internal and external stakeholders
• creating and modifying documents and presentations
• tracking and influencing performance metrics
• providing advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs
• proactively managing executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities
• may supervise other administrative caregivers

Benefits

• We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees