Executive Assistant - Physical Production

Blumhouse Productions • Los Angeles, CA

5d

About The Position

The Executive Assistant, Physical Production provides high-level administrative and coordination support to the Physical Production team. This role is focused on organization, communication flow, and day-to-day logistics across multiple active projects and key physical production executives, ensuring information, materials, and schedules are managed accurately and efficiently.

Requirements

• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Clear, professional written and verbal communication skills
• Discretion and professionalism when handling sensitive materials
• Proficiency in the following programs: MS Office Suite, Adobe, Movie Magic, Final Draft, Google Sheets, PowerPoint, Scenechronize, Dropbox

Nice To Haves

• Familiarity with production workflows and platforms is a plus.

Responsibilities

• Manage internal and external calendars
• Schedule meetings, production calls, and check-ins across multiple time zones
• Coordinate call logistics, dial-ins, “zooms,” “teams,” and agendas
• Roll phone calls as needed
• Help organize and support recurring production calls
• Maintain clear communication with production offices and key stakeholders
• Circulate scripts, revisions, and production documents
• Manage script security, including watermarking and controlled distribution. Track lists and ensure correct versions are shared
• Assist in setting up and maintaining production platforms (e.g., Scenechronize, Dropbox)
• Help organize digital filing structures and access permissions
• Track production paperwork and flag missing or outstanding documents
• Maintain organized records for easy reference by the production team
• Assist with basic tracking and reconciliation tasks for expenses as directed
• Help maintain internal logs, lists, and administrative records related to productions
• Book corporate and production related travel as needed
• Assist the physical production team with errands, pickups, drop-offs, and other logistical support tasks as required
• Support warehouse operations by assisting with shipment receiving, organization, tracking, and physical shelving as requested.
• Manage FedEx shipping and receiving tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees