Executive Assistant, People and Culture

Sanofi • Morristown, NJ

2d • $37 - $49 • Onsite

About The Position

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world. The Executive Assistant, People & Culture will be responsible for providing primary support to the Global Head of People & Culture Strategy & Portfolio in addition to support to members of the P&C Strategy & Portfolio Leadership Team. The incumbent provides outstanding administrative and operational support to senior leadership, ensuring the smooth and efficient day-to-day flow of operations. This role requires a seasoned professional who works with a high degree of independence, discretion, and integrity in a fast-paced, dynamic environment.

Requirements

• High School Diploma or GED and 6+ years administrative experience
• Outstanding oral and written communication skills
• Strong computer skills with expertise in MS Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and corporate digital tools e.g., Concur, Coupa
• Ability to navigate office dynamics, build internal networks, and interact comfortably with individuals at all levels
• High degree of discretion in handling sensitive information; exercises excellent judgment in complex or confidential situations
• Works independently with a positive attitude, takes full ownership of actions and follow-through.

Responsibilities

• Calendar & Time Management
• Proactively manages executive calendars in real-time, resolves scheduling conflicts, and prioritizes meetings and urgent matters independently
• Manage multiple priorities simultaneously with a strong sense of urgency
• Partners with other Executive Assistants and/or leaders to find optimal meeting times, collect agenda items and objectives, and manage overall calendar/time demands and workflows
• Travel, Expense, & Events
• Plan and book comprehensive domestic and international travel arrangements including (but not limited to): flights, trains, hotels, cars, international visas, and other reservations as needed
• Monitor and execute expense management, ensuring that receipts and charges are processed in a timely manner and per internal policies
• Plan and execute on-site and off-site meetings and events, including venue bookings and coordination (internal or external), A/V needs, and catering logistics; may be required to be on-site for these meetings to provide on-site executive support
• Plan and coordinate virtual events e.g., all-hands meetings, webinars, etc.
• Administrative Operations
• Prepare and compile information for presentations, reports, correspondence, and other ad hoc materials using MS Office (Outlook, Teams, PowerPoint, Excel, Word)
• Process purchase orders and carefully track invoices, payments, and ensure vendors are billing in a timely manner and according to our policies
• Manage document repositories including SharePoint and Teams sites
• Stakeholder Engagement and Collaboration
• Partner effectively with all levels of the organization (including senior stakeholders and their EAs) as well as external stakeholders
• Perform duties with an optimistic and “can-do” attitude to help support the team, mission, and objectives
• Performs other duties as required in support of the leadership team and broader organizational needs.

Benefits

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED