Executive Assistant & Operations Coordinator

Anne Arundel Workforce Development Corporation (AAWDC)•Odenton, MD

3d•$45,000 - $50,000

About The Position

The Executive Assistant & Operations Coordinator provides high-level administrative support to senior leadership while coordinating key operational functions across the organization. This role combines traditional executive support with project coordination, operational process management, and cross-department communication to ensure efficient daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Requirements

Associates degree or equivalent professional experience.
2– 5 years of experience supporting senior executives or leadership teams.
Experience coordinating projects or operations in a professional environment.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
High level of discretion and ability to manage confidential information.
Proficiency in Microsoft Office or Google Workspace.
Organization and attention to detail
Strategic thinking and problem solving
Communication and stakeholder management
Initiative and proactive planning
Project coordination and follow-through
Confidentiality and professionalism

Nice To Haves

Experience in operations, project coordination, or office management.
Familiarity with project management tools (Google Drive, Confluence, JIRA, etc.).
Experience working in a fast-paced, high-growth organization.

Responsibilities

Manage executive calendars, including scheduling meetings, coordinating logistics, and prioritizing commitments.
Prepare briefing materials, presentations, agendas, and reports for meetings and executive decision-making.
Coordinate domestic and international travel arrangements including itineraries, accommodations, and expense reports.
Serve as a primary point of contact between the executive office and internal/external stakeholders.
Screen calls, emails, and requests; prioritize communication and respond on behalf of executives when appropriate.
Maintain confidential files, records, and executive correspondence.
Support day-to-day organizational operations and administrative workflows.
Assist with implementation and monitoring of operational policies, procedures, and systems.
Help manage vendor relationships, service contracts, and office operational needs.
Support budget tracking, expense monitoring, and operational reporting.
Assist leadership with internal planning initiatives and organizational projects.
Plan and coordinate internal meetings, leadership meetings, and organizational events.
Prepare agendas, take meeting minutes, and track action items and deliverables.
Assist with project tracking using project management tools.
Follow up with team members to ensure timely completion of tasks and initiatives.
Manage document organization, filing systems, and digital records.
Coordinate office operations such as supplies, facilities issues, and equipment.
Assist with onboarding logistics for new hires and administrative coordination with HR.
Support internal communications and documentation for operational processes.