Executive Assistant & Operations Associate | Remote 🌍 | AI-Driven SEO Company

Atomic HR

4h•Remote

About The Position

Our client is a fast-growing AI-assisted SEO firm helping brands like Expedia, Beam, Evvy, and LinkedIn increase visibility and revenue through advanced search strategies. Founded by former CMOs and marketing leaders, the company combines AI tools, automation, and deep SEO expertise to help brands win across both traditional search and emerging AI-driven discovery platforms. They are a lean, fast-moving team where people are trusted to take ownership, solve problems, and move work forward without waiting for constant direction. We’re hiring an Executive Assistant with strong operations instincts to act as the execution engine for the Founder and Growth Lead. This role goes beyond traditional EA support. While you’ll own core executive tasks like inbox and calendar management, the bigger focus is keeping projects moving, building systems, and executing on operational priorities across the business. You’ll help turn ideas into execution — researching initiatives, coordinating workflows, supporting hiring processes, managing CRM updates, and using AI tools to speed up execution. If you’re someone who enjoys figuring things out, building systems, and making sure nothing falls through the cracks, this role will be a great fit.

Requirements

2–4+ years in operations, executive support, project coordination, or similar roles
Experience supporting founders, executives, or small teams
Comfortable managing multiple priorities in fast-paced environments
Strong written and spoken English communication
Experience with tools such as Google Workspace, Notion, Asana, Slack
Experience working remotely with distributed teams
CRM tools (HubSpot or similar)
Project management tools (Asana, Notion, ClickUp)
Process documentation / SOP creation
LinkedIn or social media coordination
AI productivity tools (ChatGPT, Claude, automation tools)

Nice To Haves

Experience in marketing, SEO, or agencies
Experience coordinating hiring or recruiting processes
Familiarity with automation or workflow tools

Responsibilities

Manage the Founder’s inbox and calendar, ensuring priorities stay protected
Handle communication follow-ups and scheduling to keep leadership focused on strategy
Assist with preparation of meeting briefs, summaries, and follow-ups
Post and manage LinkedIn content and engagement for the Founder
Build lead lists and maintain CRM workflows in HubSpot
Coordinate hiring processes (interview scheduling, candidate briefs, follow-ups)
Track tasks and initiatives across tools like Asana or Notion
Create and maintain SOPs and internal documentation
Identify gaps in workflows and propose improvements
Help ensure projects move forward without constant check-ins
Use AI tools (ChatGPT, Claude, automation tools) to draft content, summarize information, and accelerate execution
Take first passes on research, workflows, and operational tasks using AI assistance