Executive Assistant & Operations Administrator

The Network•Arlington, VA

7h•$70,000 - $80,000•Hybrid

About The Position

We are seeking a highly reliable, detail-oriented Executive Assistant & Operations Administrator to provide core administrative and operational support to our CEO and organization. This role is foundational to how the organization functions day-to-day. The successful candidate will be a critical linkage in enabling the CEO’s effectiveness – particularly in fundraising, board engagement, and external relationships – while also ensuring that essential operational and administrative work is handled consistently and well. The role reports to the President, with the CEO as a primary internal client. This structure is intentional and designed to provide clarity, support, and strong operational alignment. This is not a Chief of Staff or strategy role. It is designed for someone who takes pride in administrative excellence, follow-through, and operational stability.

Requirements

Has strong experience as an executive assistant, administrative professional, or operations administrator
Is highly organized, detail-oriented, and dependable
Takes pride in supporting others and ensuring things run smoothly
Exercises discretion and good judgment with sensitive information
Communicates clearly and professionally
Enjoys being in a role that values consistency, follow-through, and reliability
Is interested in staying in this role for at least 2–3 years
Embodies The Network’s core values (Courage, Excellence, Diversity, and Humility).
Strong alignment with The Network’s operating principles ( It’s not about us ; Partnership is scale ; Fortune favors the bold ).
3+ years of relevant administrative or executive support experience (nonprofit experience a plus, not required)
Strong organizational and time-management skills
Proficiency with standard productivity tools (e.g., Google Workspace, Microsoft Office, Slack, Zoom)
Ability to manage multiple priorities with minimal supervision
High level of professionalism and discretion

Nice To Haves

nonprofit experience a plus, not required

Responsibilities

Comprehensive calendar management and scheduling
Travel coordination and logistics
Expense report preparation and reconciliation
Inbox support and correspondence management, as appropriate
Meeting preparation, materials coordination, and follow-up tracking
Supporting CEO effectiveness in fundraising and development activities, including:
Scheduling donor meetings
Preparing briefing materials
Coordinating logistics and follow-ups
Board of Directors support, including:
Scheduling and meeting logistics
Preparing and organizing board materials
Managing document distribution and version control
Acting as a trusted administrative partner to the CEO, exercising discretion and sound judgment
General administrative and operational support across the organization
HR administrative functions, such a onboarding and offboarding support, maintaining personnel records and documentation
Managing organization mail, including going to the PO box (near our office) approximately twice per week
Vendor coordination and basic contract administration
Internal logistics support (meetings, travel coordination, team gatherings)
Supporting logistics and operations for occasional donor events and law enforcement convenings, including coordination with venues or hosts, scheduling, materials preparation, and on-the-ground administrative support as needed
Document management and administrative systems upkeep
Identifying and resolving routine operational issues before they escalate