Executive Assistant, Office of Provost
About The Position
The Executive Assistant works under minimal direction; this position provides high-level administrative and operational support to the Vice Provost and Dean of Basic Research. The role requires a high degree of initiative, independent judgment, and discretion in interpreting and implementing university-wide policies. The individual will assist in managing departmental functions and ensuring smooth coordination across research-focused units. The ideal candidate will have a strong familiarity with the academic research environment, including experience or understanding of laboratory operations, postdoctoral scholars, graduate students, and the promotion and tenure (P&T) process. This position serves as a key liaison between the Dean's office and other university departments, playing a critical role in supporting strategic priorities and daily operations. This position is 100% on campus. Monday-Friday from 8 am - 5 pm. Please submit a cover letter as part of the application process for consideration.
Requirements
- Associate's Degree in business administration or related field.
- 8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.
- Will consider additional experience or education in lieu of requirements.
Nice To Haves
- Previous or current academic medical research experience.
Responsibilities
- Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
- Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
- Maintains appropriate financial and personnel records.
- Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
- Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
- Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
- Makes arrangements for official guests and receives visitors as required.
- Appropriates and tracks funds as necessary.
- May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
- Performs other duties as assigned.
Benefits
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Educational Services
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
