Executive Assistant / Office Manager
About The Position
Recognized among Pittsburgh's 2024 Top Workplaces and Fastest-Growing Companies , Wolfe has been a leader in the Gift Card and FinTech sectors for over 25 years. We partner with national brands such as Pizza Hut , KFC , Pandora Jewelry , Kendra Scott , Wawa , Journeys and others to manage their gift card programs. Our flagship consumer brand, PerfectGift.com , enables customers to create customized gift cards. We are a fast-paced environment, like kayaking down a white-water river, not canoeing on a lake. Learn more about our company culture, core values, and industry recognition on our career page (https://wolfe-llc.breezy.hr/).
Requirements
- 3–5 years of experience as an Executive Assistant supporting senior-level leadership in a professional, fast-paced environment.
- Exceptional organizational skills and meticulous attention to detail, with a proven ability to juggle multiple priorities without dropping the ball.
- Strong written and verbal communication skills, including the ability to draft polished executive correspondence and represent leadership professionally.
- High degree of discretion, sound judgment, and integrity when handling confidential information and sensitive organizational matters.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with travel booking and expense management platforms (e.g., Concur).
Responsibilities
- Coordinate all aspects of domestic and international travel — flights, hotels, ground transportation, and detailed itineraries — ensuring seamless logistics from start to finish.
- Conduct research and information gathering on behalf of executives, synthesizing findings into clear briefing documents, reports, and meeting preparation materials.
- Draft, edit, and send executive-level correspondence and communications, representing leadership with professionalism and discretion across internal and external audiences.
- Serve as the primary point of contact for office operations across multiple locations, including vendor relationships, facilities coordination, supply inventory, food and beverage coordination, and building management — ensuring each site runs smoothly for every employee.
- Serve as the face of the office — welcoming visitors, managing the front desk, answering and routing incoming calls, and ensuring guests are escorted and attended to professionally.
- Support internal events, team initiatives, and cross-functional projects, and assist executives with meeting coordination and scheduling logistics as needed — stepping in wherever needed to keep the organization moving.
Benefits
- Restricted Stock Units (RSUs)
- Profit Share
- Medical, Prescription, Vision, and Dental insurance for employees and dependents (Wolfe pays 80% of premium)
- Short-Term Disability Insurance (Wolfe pays 100% of premium)
- Voluntary Long-Term Disability Insurance, Life Insurance, Critical Illness Insurance, Accident Insurance, and Hospital Indemnity coverage
- PTO (vacation and sick time)
- Corporate Holidays and Floating Holidays
- 401(k)
- Employee recognition program
- Charitable Donation to a charity of your choice yearly
- Employee Referral Bonus
- Tuition Reimbursement
- Internal Training and Information sessions
- Family Picnic, Holiday Party, and other outings
- Internal Culture Club
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
